Regulatory Operations Analyst (Series 99 and SIE)

Job Title: Regulatory Operations AnalystLocation: Remote.Duration: Long Term

While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.
Job Summary:Under minimal supervision, uses intermediate knowledge and skills obtained through experience and/or training to monitor possession and control of client assets, complete regulatory reporting and assist the firm in maintaining proper compliance with industry/firm rules and regulations. Collaborates with management to identify opportunities for operational efficiency and productivity improvements to mitigate financial, reputational and regulatory risk. Assists and provides input in the interpretation of new and changing rules and/or regulations. Works with management to update processes as well as updating departmental procedures with guidance from Supervisor/Manager. Recommends solutions to problems. Contact with internal customers as well as internal auditors as required to research, identify and resolve observations. Assist in the development and coordination of periodic operational performance reports/scorecards including trend analysis and recommended strategies with guidance from Supervisor/Manager.
Essential Duties and ResponsibilitiesMonitors daily securities possession or control requirements to ensure compliance with the Customer Protection Rule (15c3-3); proactively communicates deficits and any identified issues to the LOBs to reduce firm deficitsCompiles and reviews regulatory reporting information used for Weekly Reserve and Monthly FOCUS reporting; ensures that reporting information is compliant with applicable industry regulations (e.g. 15c3-3, 15c3-1)Monitors operational suspense and clearance accounts, inventory, and dealer accounts to ensure compliance with firm accounting policies/industry regulations; escalate identified issues to Supervisor/Manager and the relevant line of businessAssists and provides input in the interpretation of new/changing securities rules, regulations, policies or laws; updates processes for compliance with rules and regulations as well as departmental proceduresCompiles operational account information for internal and external auditors (e.g. FINRA, SEC) with limited oversightPlans and executes remediation efforts for any identified issues with minimal guidance/support from Supervisor/Manager; assists the Manager or Senior Analyst in formalizing milestones needed to implement corrective action plans for any identified issuesIdentifies opportunities for operational efficiency and productivity improvements to mitigate financial, reputation and regulatory risk; suggests solutions to Supervisor/ManagerAssist Manager or Senior Analyst in the design, planning, and execution of testing strategies; under direct supervision, may lead the testing efforts of other analysts; communicate any issues to management that require immediate attention in a clear and concise manner; draft recommendations to mitigate riskAssists in the development and coordination of periodic operational performance reports/scorecards for Management, including trend analysis and recommended strategiesPerforms daily and weekly quality review of reconciliation specialist’s work as needed to ensure reconciliations are accurate, complete and that discrepancies have been resolved in a timely mannerCoordinates/participates in the quarterly examination and verification of physical securities held on premisesParticipates in projects and performs other duties and responsibilities as assigned
Knowledge of:Brokerage operations and how functions performed by Operations Control align with business partnersFinancial industry rules, regulations and laws relating to processes performed by Operations ControlRegulatory terminology, concepts, and guidanceBrokerage industry and financial marketsAccounting principles/conceptsConcepts, practices and procedures for testing operational systems/processes
Skill in:Conducting quality control reviews for functions performed within OperationsCreating procedure and business process workflow documentationEvaluating processes/systems and identifying risks xzbcwsv and controls; recommending appropriate actions/revisions to resolve any identified gaps or mitigate riskExecuting training materials/programsExecuting test strategies, methodologies and analysisOperating standard office equipment and using required Microsoft Office 365 software (Excel, Access, PowerPoint) and other software applications
Ability to:Proactively engage, collaborate and influence business partners in the adoption of identified opportunities to create or enhance a control or processSupport efforts in the evaluation or implementation of a control or processWith minimal guidance, interpret financial/brokerage rules, regulations and security laws; ensure all industry rules, regulations, and security laws that apply to a process are correctly followedManage multiple tasks with changing priorities; meet deadlines in a fast-paced environment with constant interruptions; adapt to a constantly changing environment.Demonstrate strong numerical aptitude and use critical thinking when solving operational problemsProvide a high level of customer service
Education: Bachelor’s Degree (B.A.) in related field and minimum of two (2) years’ experience in the areas of accounting, banking and/or financial service
Licenses/Certifications:• SIE and Series 99 required