Executive Assistant

About the Role One of our clients is looking for a highly experienced, mature, and well-presented Secretary to the Promoter to manage the Promoter’s office and provide comprehensive secretarial and administrative support. The role requires someone exceptionally organized, discreet, proactive, and comfortable managing multiple priorities with senior stakeholders. Key Responsibilities Manage the Promoter’s calendar, appointments, meetings, and daily schedule. Coordinate domestic and international travel, including tickets, itineraries, accommodation, and logistics. Manage the day-to-day functioning and administration of the Promoter’s office. Handle email correspondence, draft responses, and ensure timely follow-ups on important matters. Coordinate with other CXOs, internal teams, external stakeholders on behalf of the Promoter. Manage office-related expenses, bills, reimbursements, and other administrative requirements. Maintain confidential documents, records, and correspondence with complete discretion. Ensure smooth coordination of meetings, appointments, events, and personal/business engagements as required. Track action points and follow up with relevant teams to ensure timely closure. Anticipate the Promoter’s requirements and proactively manage administrative and logistical matters. Handle other responsibilities and special assignments entrusted by the Promoter. Desired Candidate Profile 25 years of experience as a Secretary / Executive Assistant, preferably supporting a Promoter, Chairman, MD, CEO, or senior business leader. Excellent spoken and written English with strong email drafting and communication skills. Smart, polished, mature, and professional in approach. Strong calendar, travel, coordination, and administrative management skills. Highly organized with excellent attention to detail and follow-through. Ability to handle confidential and sensitive information with complete discretion. Strong interpersonal skills and the ability to coordinate effectively with people at all levels. Proficiency in MS Office, Outlook, and other standard office tools. Should be comfortable working in a fast-paced environment and managing changing priorities. Key Attributes: Smart | Mature | Well-organized | Proactive | Excellent Communication | Strong Follow-through