Document controller (edms)

Document Controller (EDMS)
Experience: 3–7 Years
Location - Vadodara
Qualification: BE / B. Tech (Mandatory)
Preferred Industry: Oil & Gas, Petrochemical, Refinery, Chemical, Energy
Job Description
We are looking for an experienced Document Controller with strong expertise in EDMS (Electronic Document Management Systems) and document control processes. The ideal candidate should have hands-on experience with Aconex, Share Point, Open Text, Documentum, or similar document management platforms , along with a solid understanding of version control, revision control, workflow management, and information governance.
Key Responsibilities
Manage, maintain, and administer documents within EDMS platforms such as Aconex, Share Point, Open Text, Documentum , or equivalent systems.
Control document creation, review, approval, distribution, revision, and archival processes.
Ensure compliance with document control procedures, information management standards, and project requirements.
Perform document uploading, indexing, metadata management, classification, and archiving activities.
Maintain accurate version control and revision control of engineering and project documentation.
Monitor and manage document workflows, approval cycles, transmittals, and document status tracking.
Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards.
Support document migration, bulk uploads, metadata enrichment, and data cleansing activities.
Coordinate with engineering, operations, maintenance, and project teams for documentation requirements.
Generate reports and dashboards related to document status, compliance, and project progress.
Support document retrieval requests and provide end-user assistance on EDMS-related issues.
Mandatory Skills
Hands-on experience with Aconex, Share Point, Open Text, Documentum , or similar EDMS platforms.
Strong knowledge of Document Control , Version Control , Revision Control , and Workflow Management.
Experience in document lifecycle management and information management practices.
Understanding of engineering and project documentation standards.
Proficiency in MS Office tools, especially Excel.
Excellent coordination and communication skills.
Preferred Candidate Profile
✅ 3–7 years of experience as a Document Controller
✅ Experience in Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries preferred
✅ Strong EDMS and information management background
✅ BE/B. Tech is mandatory
✅ Experience handling large volumes of engineering and project documents