SECRETARY TO THE EXECUTIVE DIRECTOR
HYKON INDIA LIMITED · India
Job Description
Hykon, a leading multi-crore company engaged in Power Electronics, Solar, Li-ion Battery and Electric Vehicles field, is seeking the following personnel for our Power Electronics Segment. Our product portfolio includes – UPS, Inverters, Servo Stabilizers, Solar water heaters, Lithium Ion Battery packs and Electric Three wheelers
Job Description
• Manage the ED's calendar, appointments, meetings and travel; screen calls, visitors and meeting requests.
• Maintain a master tracker of all instructions and approvals issued by the ED — owner, due date, status and follow up with department heads until closed.
• Circulate a weekly open-items and week-ahead schedule to the ED.
• Draft, proofread and format letters, memos, notes and official correspondence; screen and prioritise the ED's inbox.
• Compile review decks, MIS packs and board presentations from inputs given by department heads.
• Coordinate meetings — agenda, pre-reads, logistics; record minutes with clear decisions, owners and due dates.
• Plan travel end-to-end (tickets, visas, stay, itinerary) and file expense claims on time.
• Prepare briefing notes and background material ahead of meetings and appointments.
• Maintain an organised, retrievable filing system (physical and digital) for the ED's office.
• Handle confidential commercial, financial and personnel information with complete discretion.
• Receive and attend to clients, visitors and dignitaries on behalf of the ED's office.
Requirements
• Bachelor's degree in any discipline; Business Administration, Commerce or English preferred.
• 4–8 years in a secretarial / executive assistant role, with at least 2 years supporting a Director or Business Head.
• Advanced MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Familiarity with CRM/ERP systems is an advantage.
• Fluent English (written and spoken) and Malayalam. Hindi or Tamil is an advantage.
• Strong follow-through, attention to detail, sound judgement and composure under pressure.
• High integrity and confidentiality; professional conduct with internal and external stakeholders.
• Willing to work extended hours and travel occasionally when required.
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