Client Coordination Company Secretary (PCS Firm) 3-5 -Worli

Mangalam Placement Pvt Ltd. · India

Position

Client Coordination Company Secretary

Industry

Practicing Company Secretary (PCS) Firm

Location

To be specified

Experience

3- 10 years in a PCS Firm

Qualification

• Qualified Company Secretary (Member of ICSI)

Job Summary

We are seeking a dynamic and client-focused Company Secretary to manage client relationships and ensure seamless execution of corporate secretarial and compliance assignments. The ideal candidate will serve as the primary point of contact for clients, understand their compliance requirements, coordinate with internal teams, and ensure timely completion of all assignments while maintaining high standards of client service.

Key Responsibilities

• Act as the primary relationship manager for assigned clients.
• Coordinate with clients to obtain documents, approvals, and information required for statutory and regulatory compliances.
• Manage end-to-end client communication and ensure timely resolution of queries.
• Schedule and attend client meetings, understand requirements, and provide regular status updates.
• Coordinate with internal teams for execution of assignments and ensure timely delivery.
• Monitor compliance calendars and ensure all ROC, MCA, SEBI, FEMA, RBI, and other statutory filings are completed within prescribed timelines.
• Review and finalize Board Meeting and General Meeting notices, agendas, minutes, resolutions, and statutory registers.
• Handle incorporation of companies, LLPs, conversion, strike-off, alteration of capital, and other corporate actions.
• Assist clients with due diligence, corporate restructuring, and secretarial audits.
• Prepare compliance reports and MIS for clients and management.
• Maintain strong relationships with existing clients and identify opportunities for additional professional services.
• Ensure high levels of client satisfaction through proactive communication and timely execution.
• Coordinate with partners, associates, and other departments for smooth execution of assignments.

Required Skills

• Strong knowledge of the Companies Act, 2013, Secretarial Standards,
• Excellent client relationship and stakeholder management skills.
• Strong drafting, documentation, and communication skills.
• Ability to independently handle multiple clients and assignments.
• Good analytical, organizational, and problem-solving abilities.
• Proficiency in MCA V3 Portal, MS Office, and compliance management tools.
• Ability to work under pressure and manage strict compliance deadlines.

Preferred Experience

• Experience in a Practicing Company Secretary (PCS) firm is mandatory.
• Exposure to handling listed and unlisted companies.
• Experience in corporate restructuring, due diligence, FEMA compliances, and secretarial audits will be preferred.

Key Competencies

• Client Relationship Management
• Corporate Secretarial Compliance
• Team Coordination
• Time Management
• Attention to Detail
• Professional Communication
• Leadership and Ownership
• Problem Solving