Staff Assistant, University Police

SUNY Downstate Medical Center · United States

The Department of University Police & Public Safety at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

• Provide a broad range of professional, financial, and administrative support to the entire University Police Department and all related units.
• Assist the University Police Department Administrator with all administrative matters for the department, including department time sheets, reporting time, and attendance issues to department management, answering phones, creating personnel transactions, and all other administrative duties.
• Monitor and track the department's budget, tracking Patrol Staff and Transportation staff overtime, and any variants of monthly expenses.
• Prepare monthly reports for the Chiefs and Sr. Leadership.
• Assist the Department Administrator with the creation of requisitions, purchasing, and tracking of expenditures.
• Assist with planning and implementation of the Department's annual budget.
• Assist with the distribution of Downstate IDs to students, faculty, staff, and vendors, ensuring accuracy and verifying eligibility.
• Assist with the distribution of ID's at all orientations (students and staff).
• Answer ID Office phones and provide coverage of the office, as requested.
• As requested, provides administrative support to the University Police Transportation Unit.