Executive Assistant

WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR UDS Architects LLP | Lower Parel, Mumbai UDS Architects LLP is a multidisciplinary architecture and interior design firm working across high-end villas, apartments, 5-star hotels, hospitals, and educational projects. We are looking for a reliable, proactive, organized, and detail-oriented Executive Assistant to work closely with our Managing Director. ROLE DETAILS Experience: 3–6 years Salary: ₹40,000–₹50,000 per month Location: Lower Parel, Mumbai Working Days: Monday–Saturday | 9:30 AM–6:30 PM 4th Saturday: Off KEY REQUIREMENT Strong follow-up, coordination, and task-tracking skills are essential. The candidate must be capable of independently tracking tasks, deadlines, and commitments through to completion. KEY RESPONSIBILITIES • Manage the MD’s calendar, meetings, appointments, emails, and priorities • Coordinate with internal teams, clients, vendors, and external stakeholders • Delegate tasks and follow up regularly until closure • Track deadlines, commitments, and deliverables using structured trackers • Draft emails, letters, reports, and internal communications • Conduct research and prepare reports, comparisons, and trackers • Attend meetings, take live notes, and prepare MOMs with action items, owners, and deadlines • Coordinate business travel, appointments, bookings, and other administrative requirements • Assist with personal and administrative coordination as required • Maintain complete confidentiality and discretion MUST-HAVE SKILLS • Excellent written and spoken English • Strong organization, coordination, and follow-up skills • Fast and accurate typing, including real-time dictation • Good working knowledge of Google Sheets, MS Excel, and MS Word • Ability to work with formulas, trackers, and structured reports • Ability to manage multiple priorities independently • High integrity, reliability, discretion, and professionalism • Previous experience supporting an MD / CEO / Founder / Senior Leadership is strongly preferred CANDIDATE PREFERENCE • Candidates living in or near Lower Parel are strongly preferred • One-way door-to-door commute should preferably be within 45–50 minutes • Candidates should be comfortable handling occasional time-sensitive communication outside regular working hours when required HOW TO APPLY Interested candidates may share their updated CV at: Email: Contact: