Executive Assistant to Managing Director

DIYA GREENCITY PRIVATE LIMITED · Ghaziabad, India

Responsibilities:

• Calendar Management: Manage and maintain the Managing Director's schedule, including scheduling appointments, meetings, and conferences.
• Travel Coordination: Make travel arrangements for the Managing Director, including booking flights, accommodations, and transportation.
• Communication Management: Handle incoming and outgoing communications on behalf of the Managing Director, including emails, phone calls, and written correspondence.
• Documentation and Filing: Maintain and organize files, records, and documents, ensuring they are easily accessible and up-to-date.
• Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings attended by the Managing Director.
• Administrative Support: Provide general administrative support, including preparing reports, presentations, and other documents as needed.
• Project Assistance: Assist the Managing Director with special projects and initiatives, coordinating tasks and ensuring deadlines are met.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications:

• Bachelor's degree preferred.
• Proven experience of 2-4 years as an executive assistant or similar role, supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Flexibility and adaptability to changing priorities and situations.
• Attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision.