Administrator West Moors

Administrator | West Moors

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£26,000 | Permanent

Opportunity
We're working with a leading facilities management provider who are looking to appoint an Administrator to join their team in West Moors. This is a varied role supporting the Area Manager and wider Site Management team, helping to keep the day to day operation running smoothly across the Defence estate. You'll be dealing with a real mix of people and responsibilities, from supporting maintenance activity and Billable Works through to liaising with contractors, Supply Partners and customers. It's a role where being organised, proactive and comfortable juggling a few things at once will be key.

The Role
As Administrator, you'll provide day to day support to the Area Manager and Site Management team, helping to make sure everything is kept organised and moving in the right direction. A big part of the role will be supporting the Billable Works process, including maintaining trackers, liaising with Supply Partners and raising Purchase Orders. You'll also help with the allocation and closure of PPM and reactive maintenance tasks, coordinate site access and passes, and keep information and records up to date across the relevant systems. There's plenty of variety to the role, with responsibilities including arranging meetings and appointments, preparing reports and agendas, keeping action logs and meeting minutes, maintaining Health & Safety documentation and helping to manage office supplies and PPE. You'll also work closely with Service Delivery Managers, Built Estate Managers, Customer Service Advisors, contractors, Supply Partners and other stakeholders, so this is a great opportunity for someone who enjoys being at the centre of a busy operation. xrexnqw

Responsibilities
Provide day to day administrative support to the Area Manager and Site Management team
Support the Billable Works process, including maintaining trackers and raising Purchase Orders
Liaise with contractors, Supply Partners, customers and internal teams
Support the allocation and closure of PPM and reactive maintenance tasks
Coordinate site access, visitors and passes
Keep records and systems accurately maintained
Arrange meetings, appointments and site visits
Prepare reports, agendas, action logs and meeting minutes
Maintain Health & Safety documentation and filing systems
Organise office supplies and PPE
Provide wider administrative support across the Site Delivery Area when required

What We're Looking For
We're looking for someone who is organised, proactive and enjoys working in a busy environment where things can change throughout the day. You'll need to be comfortable managing multiple priorities, have good attention to detail and be confident communicating with a wide range of people.

Ideally, you'll have:
Previous administration experience
Good working knowledge of Microsoft Office
Experience using CAFM systems
Strong organisational skills and attention to detail
Good communication and customer service skills
A full UK Driving Licence

What's on Offer
£26,000 per annum
Permanent, full time position
37.5 hours per week, Monday to Friday
Site based in West Moors
Opportunity to work within a busy Defence facilities management environment