HR & Admin Executive

NuvoRetail · Delhi, India

Position: HR & Admin Executive

Department: Human Resources & Administration

Location: Dwarka, Sector 23, New Delhi

Experience: 1–3 Years

Employment Type: Full-Time | Work from Office

Job Summary

NuvoRetail is looking for a proactive, organized and process-oriented HR & Admin Executive to manage and coordinate day-to-day HR Operations, employee lifecycle, recruitment support, Learning & Development (L&D), employee engagement, HR compliance, HR planning & coordination, and office administration .

The role requires strong ownership, documentation and follow-up skills, with the ability to coordinate effectively with employees, managers, vendors and external stakeholders. The ideal candidate should be comfortable managing multiple priorities while ensuring timely execution, process discipline and a positive employee experience.

Key Responsibilities

1. Recruitment & Onboarding

• Coordinate with hiring managers on manpower requirements and recruitment activities.
• Support sourcing, screening, interview scheduling, candidate follow-ups, offer rollout and joining coordination.
• Ensure completion of joining documentation and background/employment verification.
• Coordinate structured onboarding and induction programs.
• Maintain recruitment trackers and provide regular hiring updates.
• Coordinate workstation, access, documentation and other joining requirements.

2. HR Operations & Employee Lifecycle

• Manage employee lifecycle activities including onboarding, documentation, induction, confirmation, transfers, promotions and exits .
• Maintain accurate employee records, personnel files and HR documentation.
• Manage attendance, leave, regularization and employee data through the HRMS.
• Coordinate monthly payroll inputs including attendance, leave, new joiners, exits and salary revisions.
• Prepare and maintain offer, appointment, confirmation, appraisal/promotion, experience and relieving letters.
• Conduct periodic audits of employee files and HR records.
• Ensure employee information is accurate, updated and maintained confidentially.

3. Learning & Development (L&D)

• Plan, coordinate and execute new-joiner, functional and refresher training programs .
• Coordinate with managers to identify training needs, skill gaps and development requirements .
• Prepare and maintain the training calendar.
• Coordinate trainers, participants, schedules, venues and training vendors.
• Maintain training attendance, assessments, feedback and completion records.
• Track mandatory training and certifications.
• Conduct post-training feedback/assessments and support tracking of training effectiveness.
• Maintain training materials, SOPs and learning resources.
• Support employee upskilling, leadership development and continuous learning initiatives.

4. HR Planning & Coordination

• Support HR planning based on business and manpower requirements.
• Coordinate with department heads/managers for manpower planning, onboarding, training and employee-related activities.
• Maintain HR calendars covering recruitment, onboarding, training, appraisals and engagement activities.
• Plan and coordinate HR activities and ensure timely execution and follow-up.
• Maintain activity trackers and provide regular status updates to management.
• Coordinate with Payroll, Finance, Administration and other departments on employee-related processes.
• Follow up on pending actions and ensure timely closure.
• Support standardization and improvement of HR processes.

5. Employee Engagement & HR Coordination

• Plan and coordinate employee engagement initiatives, celebrations, surveys and internal HR activities.
• Act as a point of contact for routine employee queries related to HR policies, attendance, leave, payroll and benefits.
• Support performance management and appraisal cycles.
• Coordinate employee communications and HR announcements.
• Support Rewards & Recognition and employee experience initiatives.
• Collect employee feedback and coordinate appropriate follow-up.

6. Compliance & HR Governance

• Maintain HR policies, SOPs, trackers, checklists and employee undertakings.
• Ensure proper documentation and adherence to applicable HR policies.
• Coordinate with Payroll/Finance and external consultants for PF, ESIC, labour compliance and other statutory requirements , wherever applicable.
• Maintain HR MIS and prepare periodic management reports.
• Support internal HR audits and compliance documentation.
• Identify process gaps and support corrective actions and improvements.

7. Administration & Facility Management

• Manage day-to-day office administration and facility operations .
• Coordinate housekeeping, pantry, office supplies, maintenance and workplace hygiene.
• Coordinate with landlords, vendors and service providers for office requirements.
• Obtain and compare vendor quotations and coordinate negotiations, invoices, renewals and service quality.
• Monitor office assets, inventory and administrative records.
• Coordinate access cards, seating arrangements, stationery and workplace requirements.
• Ensure office infrastructure and facilities remain functional, safe and employee-friendly.
• Coordinate maintenance and repair requirements and ensure timely closure.
• Support office events, meetings and administrative arrangements.
• Maintain records of vendors, contracts, assets and administrative expenses.

8. HR MIS, Reporting & Process Improvement

• Maintain accurate HR MIS covering employee data, attendance, leave, recruitment, onboarding, training, engagement and exits.
• Prepare periodic HR and administrative reports for management.
• Maintain trackers for recruitment, employee lifecycle, training, compliance, vendors and administration.
• Ensure timely filing and documentation of HR and administrative records.
• Identify process gaps and support automation, digitization and workflow improvements .
• Standardize HR templates, checklists, SOPs and trackers.

Key Skills & Competencies

• Strong understanding of HR Operations and General Administration
• Employee lifecycle and documentation management
• Recruitment and onboarding coordination
• Learning & Development and training coordination
• HR planning and stakeholder coordination
• HRMS, attendance and leave management
• Payroll coordination and HR compliance
• Employee engagement and employee experience
• Background verification
• Vendor and facility management
• HR MIS and reporting
• Strong MS Excel / Google Sheets skills
• Good communication and stakeholder-management skills
• Strong planning, coordination, follow-up and organizational skills
• Ownership, attention to detail and ability to manage multiple priorities

Preferred Candidate Profile

• 1–3 years of relevant experience in HR Operations, HR Administration and/or General Administration .
• Graduate/Postgraduate in HR, Business Administration or a related discipline .
• Experience in a 100+ employee organization would be preferred.
• Hands-on experience with an HRMS such as Zoho People would be an advantage.
• Experience coordinating training and development activities is preferred.
• Hands-on experience in employee documentation, HR operations and office administration.
• Strong planning, coordination and follow-up skills.
• Comfortable working with employees, managers, vendors and external stakeholders.
• Ability to independently manage routine HR and administrative activities.
• Comfortable working in a fast-paced environment with a strong focus on process, ownership and execution .

About NuvoRetail

Nuvoretail Enlytical Technologies Private Limited is an e-commerce analytics and automation company. Its proprietary platform, Enlytical.ai , helps e-commerce brands address the complexities of the digital commerce landscape through data-driven insights, automation and technology.

The platform provides a unified view of e-commerce business performance across areas such as digital product portfolio analysis, supply chain analytics, e-commerce operations automation, pricing, competitor benchmarking and Amazon advertising automation .

NuvoRetail also provides end-to-end e-commerce solutions covering e-commerce enablement, product content and digital asset creation, on-platform and off-platform marketing, Amazon Marketing Services (AMS), Amazon SEO, e-commerce operations, website development, social media marketing and AI-enabled e-commerce MIS dashboards .

Awards & Recognition

NuvoRetail was recognized as “The Most Promising eCommerce Technology Service Provider in India 2020” by CIOReview India Magazine. The company has also received recognition across global e-commerce services, digital marketing, consulting and industry programs. NuvoRetail is an Amazon Ads Advanced Partner and has been named a finalist at the APAC Amazon Awards .