Executive Assistant

Job Number: 17038UD

Executive Assistant

Date Posted: August 7, 2026

WHO WE ARE

The University of Dallas is a premier Catholic liberal arts university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. All employees are expected to support the university's Mission, which is informed by the Apostolic Constitution Ex corde Ecclesiae, the Catholic Church's governing document on Catholic universities. The University of Dallas is known for its nationally ranked Core Curriculum, exceptional post-graduation outcomes, and some of the happiest students in the country.

SUMMARY

UD is currently seeking an Executive Assistant to the Provost to assist with the management and coordination of Academic Affairs projects, as well as projects in other areas reporting to the Provost & Senior Vice President, and to serve as liaison between internal units and external agencies. In addition, the Executive Assistant will ensure smooth operation of the office, advise on organizational and institutional matters, and provide administrative support for the Provost Office, which includes the Provost, the Associate Provost, and the Assistant Provost.

PRIMARY RESPONSIBILITIES

Create an average of 200 contracts including payroll paperwork each year for full-time faculty.

Coordinate Rank and Tenure Reviews. The number of reviews each year varies from as few as four to as many as twenty-five.

Arrange and oversee special events sponsored by the Provost Office including but not limited to King/Haggar/Haggerty Day and Faculty Day, and major university wide conferences and academic lectures.

Arrange and set up meetings of the Provost Council, the Council of Deans, and the Council of Deans and Chairs.

Maintain current and historic lists of committees and members.

Maintain faculty files on current and former faculty members and maintain Banner records related to these files.

Coordinate Provost Office expense reports for Provost, Associate Provost and Assistant Provost.

Coordinate and oversee all aspects of Commencement, undergraduate and graduate.

Manage calendars for Provost and Associate/Assistant Provosts.

Coordinate Provost Office use of Zoom membership and Zoom meetings and conferences.

Process contract, expense approval and reimbursement requests, and other documents requiring signature through DocuSign.

Coordinate and oversee training and development for academic administrative assistants.

Maintain and update Provost website.

Supervise Provost Office student workers.

Interact daily with employees and management. Assist as needed with daily correspondence.

Other duties as assigned to ensure the efficient and effective operation of the Provost Office.

MINIMUM REQUIREMENTS

Bachelor's degree

At least five (5) years of corporate administrative experience or higher education administration.

ADDITIONAL INFORMATION

This position may require working extended work hours, including evening and weekends, as necessary, to support University events and Provost Office operations.

BENEFITS

UD provides competitive pay and benefits, including eligibility to participate in medical, dental, vision, life and disability insurance; employee events; a health and wellness program; a free fitness center; competitive leave programs; tuition waiver, tuition exchange for employees and their families; and matching retirement plan contributions.

If this sounds like the job for you, apply online at:

The University of Dallas seeks to recruit, develop, and retain faculty, staff and administration of the highest caliber.

The University is an Equal Opportunity Employer and encourages applications from individuals who will enhance our

community and advance our Mission.