Joint Registrar/ Additional Registrar

Ganpat University · Gujarat, India

• Assist the Executive Registrar in ensuring compliance with the provisions of the Ganpat University Act, Regulations, Rules and resolutions.
• Monitor compliance in assigned areas with regulations, guidelines and directives issued by:
• University Grants Commission (UGC)
• All India Council for Technical Education (AICTE)
• Pharmacy Council of India (PCI)
• Indian Nursing Council (INC)
• Gujarat Nursing Council
• Council of Architecture (CoA)
• National Commission for Allied & Healthcare Professions (NCAHP)
• Other statutory/professional regulatory bodies applicable to the University's programmes.
• Coordinate implementation of NEP 2020, National Credit Framework (NCrF), Academic Bank of Credits (ABC), Multiple Entry and Exit, SWAYAM, NAD/DigiLocker and other higher education reforms, as assigned.
• Coordinate and monitor timely submission of statutory returns, reports and data such as AISHE, NIRF, AQAR, AICTE submissions and other regulatory requirements.
• Maintain a compliance calendar for assigned regulatory/statutory matters and submit periodic status reports to the ExecutiveRegistrar.

• Assist the ExecutiveRegistrar in servicing statutory and other University-level meetings, including the Board of Governors, Academic Council, Finance Committee and other committees, as assigned.
• Prepare/coordinate agenda notes, background documents, minutes and action-taken reports under the direction of the ExecutiveRegistrar.
• Act as Member-Secretary of committees/working groups specifically assigned by the competent authority.
• Monitor implementation of resolutions and decisions of statutory bodies within the areas assigned to the Joint Registrar/ Additional Registrar.
• Coordinate with the Office of the Director General, ExecutiveRegistrar and other senior University authorities as required.
• Maintain proper records of decisions, approvals and follow-up actions relating to assigned matters.

• Assist the ExecutiveRegistrar in overseeing academic administration, including admissions, registration, enrollment, examinations, results, degree awarding and convocation-related processes.
• Coordinate with examination, academic and student sections for timely and accurate processing of academic records and student-related matters.
• Supervise/monitor the maintenance and verification of academic records, transcripts, migration certificates and other official student documents in assigned areas.
• Assist in implementation of UGC requirements relating to curriculum, credit framework, examinations and evaluation systems.
• Coordinate with Executive Deans, Deans, Principals and academic units for implementation of University academic policies and statutory decisions.

• Assist the ExecutiveRegistrar in handling establishment and service matters relating to teaching and non-teaching employees.
• Coordinate matters relating to recruitment, appointments, probation, confirmation, promotions, transfers, service records, leave, disciplinary proceedings and separation, as assigned.
• Ensure that establishment-related processes are carried out in accordance with University policies, approved service rules and applicable statutory/regulatory requirements.
• Assist in implementation of reservation policy, pay scales, Career Advancement Scheme (CAS), service conditions and other applicable norms.
• Coordinate with HR and concerned University units for timely disposal of employee-related administrative matters.

• Assist the ExecutiveRegistrar in coordinating legal and statutory matters of the University.
• Coordinate with the University's legal counsel/advocates and concerned departments regarding court cases, notices, affidavits, legal correspondence and compliance with judicial directions, as assigned.
• Assist in drafting, reviewing and processing MoUs, agreements, undertakings and other official documents, in coordination with the competent authority/legal counsel.
• Maintain records of legal, statutory and compliance matters assigned to the office.

• Assist the ExecutiveRegistrar as a nodal/coordination officer for assigned regulatory, inspection, approval and accreditation matters.
• Coordinate with UGC, AICTE, NAAC, NBA, PCI and other regulatory/professional bodies for matters assigned by the Executive Registrar.
• Coordinate preparation and submission of applications, reports, compliance documents, inspection records and supporting information for:
• New programmes/institutions
• Increase/reduction in intake
• Extensions/renewals/approvals
• Accreditation and assessment
• Regulatory compliance and inspection
• Maintain a regulatory compliance tracker and ensure timely follow-up on observations, deficiencies and action points.

• Supervise and coordinate assigned administrative sections, including Establishment, Student Section, Academic Section, Purchase, Estate, Security, Hostel and other administrative units, as delegated.
• Monitor inter-departmental coordination and ensure timely disposal of matters referred to the Joint Registrar/ Additional Registrar's office.
• Review administrative proposals, notes, reports and cases before submission to the Executive Registrar/competent authority.
• Monitor implementation of decisions and instructions issued by the Executive Registrar/Director General within assigned areas.
• Facilitate coordination among academic and administrative units for smooth and efficient institutional functioning.

• Develop and maintain dashboards, trackers and periodic reports for assigned administrative and statutory functions.
• Monitor deadlines for regulatory submissions, statutory meetings, compliance reports and University-level action points.
• Submit periodic status reports to the ExecutiveRegistrar highlighting pending matters, delays, risks and required interventions.
• Ensure proper documentation, record management and retrieval of official correspondence and administrative decisions.
• Promote digitalisation and efficient use of ERP and other technology-enabled University management systems.

• Identify opportunities for improving administrative processes, reducing turnaround time and strengthening accountability.
• Assist in development and implementation of SOPs, workflows, service standards and monitoring mechanisms for administrative functions.
• Support digital transformation, ERP-based workflow management and data-driven administrative monitoring.
• Contribute to institutional initiatives relating to quality assurance, accreditation, governance and continuous improvement.

• Perform any other administrative, statutory, regulatory or institutional responsibility assigned by the Executive Registrar, Director General or competent authority from time to time.
• In the absence of the Executive Registrar, discharge such functions as may be specifically delegated by the competent authority.

• Master's Degree from a reputed University/College. PhD (Desirable)
• At least 15 years of experience as Assistant Professor in Academic Level 11 and above, or 8 years of service in Academic Level 12 and above including as Associate Professor, along with experience in educational administration; OR comparable experience in a research establishment and/or other institution of higher education; OR 15 years of administrative experience, of which at least 8 years should be at the level of Deputy Registrar or an equivalent post.

• Strong administrative and organizational leadership skills
• Excellent written and verbal communication skills
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