Assistant Office Manager

Assistant Office ManagerMid-size, NYC business law firm looking for a hands-on Assistant Office Manager who can perform administration. This is a growth opportunity for the right person. Candidate will report directly to the Director of Administration, while also working with the managing partners to provide reporting as needed.Candidate should have strong communication skills, at least 2-3 years of office administration or management experience in a law firm, and be able to take initiative and follow direction. Ideal candidate will be calm under pressure. Must be detail oriented, confident and respectful in working with peers, associates, and partners.Responsibilities will include, but not limited to:Be responsible for monthly billing which would include posting client expenses in Timeslips and QuickBooks, and preparing client bills that are submitted using LEDES1998Handle accounts payable, accounts receivable and collections, which would include bank deposits, general banking functions, and client trust fundsCommunicate clearly with vendors regarding invoices and be knowledgeable regarding account statusProcess expense reimbursementsSupport the onboarding, training and development of new employeesAssist with coordination of human resources and benefits administrationFile and document management using FileVineIdeal candidates will possess:Ability to handle confidential information with a high level of discretionExcellent written and oral communication skills, accurate data-entry skills requiredMust be highly organized, detail oriented, able to work independently, able to handle multiple projects at once and have a strong work ethic.Expertise in QuickBooks, Microsoft Outlook, Word and Excel is required.Experience with legal billing software is desired. xzbcwsv Experience in Benefits or HR a plus5-8 years of professional services firm experienceWell-developed and professional interpersonal skills with a positive attitude.

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Salary Range: $95,000 - $115,000