Executive Assistant

Clerk-Tech · Kerala, India

Job Description: Executive Assistant

Key Responsibilities

Manage the executive's calendar, meetings, appointments, and scheduling.

Draft, organize, and respond to emails while maintaining the executive's communication style.

Prepare meeting summaries, action items, reports, and presentations.

Coordinate follow-ups with clients, vendors, and internal stakeholders.

Track tasks, deadlines, and ongoing projects to ensure timely completion.

Organize documentation and maintain accurate records.

Conduct online research and compile information for decision-making.

Use AI tools to summarize meetings, create documentation, and improve productivity.

Anticipate the executive's needs and proactively resolve issues before they arise.

Assist with administrative processes and operational coordination.

Build a strong understanding of the executive's working style to become a long-term strategic support partner.

Required Skills & Qualifications

2+ years of experience as an Executive Assistant, Virtual Assistant, Project Coordinator, or Administrative Assistant.

Excellent verbal and written English communication skills.

Strong organizational and time management abilities.

Outstanding problem-solving mindset with high attention to detail.

Self-starter who takes initiative and requires minimal supervision.

Ability to prioritize multiple tasks in a fast-paced environment.

Professional, dependable, and highly confidential.

Comfortable working during Canadian/Eastern Time business hours.

Proficiency in Microsoft Office, Google Workspace, Zoom, Slack/Discord/WhatsApp, and AI productivity tools (e.g., ChatGPT, Zoom AI, meeting transcription tools).

US shift

Salary- 4-4.5LPA