Event Production & Operations Executive

Century Real Estate · Bangalore, India

Role Overview

We are looking for a dynamic and detail-oriented Event Production & Operations Executive with 1–2 years of experience in an event agency , with hands-on exposure to managing large-scale events with a footfall of around 500 attendees .

Key Responsibilities

1. End-to-End Event Production

• Plan, coordinate, and execute events from pre-event planning through post-event closure.
• Prepare event execution plans, production schedules, checklists, timelines, and run-of-show documents.
• Coordinate event requirements including stage setup, branding, fabrication, décor, AV, lighting, sound, LED screens, furniture, signage, and other production elements.
• Conduct venue/site visits and ensure readiness before the event.
• Coordinate setup, rehearsals, technical checks, live execution, and dismantling.

2. On-Ground Event Execution

• Take ownership of on-ground event operations and ensure smooth execution.
• Manage events with a footfall of approximately 500 attendees .
• Coordinate guest registration, seating, hospitality, crowd movement, event flow, and other operational requirements.
• Ensure all event elements are executed as per approved plans, timelines, and quality standards.
• Handle last-minute challenges and resolve operational issues effectively during events.

3. Vendor Coordination & Management

• Coordinate with event agencies, fabricators, decorators, AV vendors, caterers, photographers, security, logistics partners, and other service providers.
• Obtain quotations and coordinate with vendors for timely delivery of materials and services.
• Monitor vendor performance, quality, timelines, and adherence to agreed deliverables.
• Coordinate vendor documentation, work orders, invoices, and payment follow-ups with relevant internal teams.
• Build and maintain strong relationships with event production vendors.

4. Event Planning & Logistics

• Coordinate venue requirements, permissions, manpower, transportation, hospitality, equipment, and other logistical arrangements.
• Develop detailed event checklists and ensure timely completion of all pre-event activities.
• Coordinate with internal stakeholders to understand event objectives and requirements.
• Ensure all event-related materials and assets are available at the venue as per schedule.

5. Real Estate Events

• Support execution of project launches, customer events, channel partner meets, broker meets, sales activations, property exhibitions, experience centre events, investor meets, and other corporate/brand events .
• Coordinate with Sales, Marketing, Brand, Projects, and other teams for project-specific event requirements.
• Ensure project branding and customer experience are executed as per approved guidelines.

6. Budget & Commercial Coordination

• Assist in preparing event budgets and tracking expenses.
• Obtain and compare vendor quotations and support negotiations.
• Monitor event expenditure against approved budgets.
• Coordinate with Procurement and Finance teams for work orders, invoices, advances, and payment closures.
• Identify opportunities for cost optimization without compromising event quality.

7. Post-Event Activities

• Coordinate event dismantling and ensure proper handling/return of materials and assets.
• Verify vendor deliverables and support invoice closure.
• Prepare post-event reports covering attendance, expenditure, vendor performance, and key learnings.
• Maintain event-related documentation, photographs, videos, vendor details, and other records.

Required Skills & Competencies

• Hands-on experience in event production and operations .
• Experience working with an event management/experiential marketing agency .
• Experience handling events with 500+ attendees will be preferred.
• Strong vendor coordination and negotiation skills.
• Good understanding of stage, fabrication, branding, AV, sound, lighting, décor, and event setup.
• Strong on-ground execution and problem-solving skills.
• Excellent coordination and communication skills.
• Ability to work under pressure and manage tight timelines.
• Strong attention to detail and ownership of deliverables.
• Willingness to travel to project sites and work flexible hours, including weekends when events require.

Educational Qualification

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, Business Administration , or a related discipline.

Preferred Candidate Profile

• 1–2 years of relevant experience , preferably with an event management/experiential marketing agency .
• Hands-on experience in end-to-end event production and execution .
• Proven exposure to managing large-scale events with approximately 500 attendees .
• Strong understanding of vendor management, production planning, logistics, and on-ground operations .
• Candidates with experience in real estate, luxury events, corporate events, brand activations, or experiential marketing will be preferred.