SECRETARY TO THE EXECUTIVE DIRECTOR

Hykon, a leading multi-crore company engaged in Power Electronics, Solar, Li-ion Battery and Electric Vehicles field, is seeking the following personnel for our Power Electronics Segment. Our product portfolio includes – UPS, Inverters, Servo Stabilizers, Solar water heaters, Lithium Ion Battery packs and Electric Three wheelers Job Description • Manage the ED's calendar, appointments, meetings and travel; screen calls, visitors and meeting requests. • Maintain a master tracker of all instructions and approvals issued by the ED — owner, due date, status and follow up with department heads until closed. • Circulate a weekly open-items and week-ahead schedule to the ED. • Draft, proofread and format letters, memos, notes and official correspondence; screen and prioritise the ED's inbox. • Compile review decks, MIS packs and board presentations from inputs given by department heads. • Coordinate meetings — agenda, pre-reads, logistics; record minutes with clear decisions, owners and due dates. • Plan travel end-to-end (tickets, visas, stay, itinerary) and file expense claims on time. • Prepare briefing notes and background material ahead of meetings and appointments. • Maintain an organised, retrievable filing system (physical and digital) for the ED's office. • Handle confidential commercial, financial and personnel information with complete discretion. • Receive and attend to clients, visitors and dignitaries on behalf of the ED's office. Requirements • Bachelor's degree in any discipline; Business Administration, Commerce or English preferred. • 4–8 years in a secretarial / executive assistant role, with at least 2 years supporting a Director or Business Head. • Advanced MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Familiarity with CRM/ERP systems is an advantage. • Fluent English (written and spoken) and Malayalam. Hindi or Tamil is an advantage. • Strong follow-through, attention to detail, sound judgement and composure under pressure. • High integrity and confidentiality; professional conduct with internal and external stakeholders. • Willing to work extended hours and travel occasionally when required. Upload your latest CV including the Last drawn gross salary Expected monthly salary Joining time (immediate/ 15days/ 30days/ 60 days)