Receptionist

Location: Miami, FL

Make sure to read the full description below, and please apply immediately if you are confident you meet all the requirements.
Schedule: Full-Time | Monday–Thursday | Friday Rotational Schedule
Compensation: Competitive, DOE
About the RoleOur confidential client, a leading global investment firm, is seeking a polished and welcoming Receptionist to serve as the first point of contact for the firm. This individual will manage a high-volume switchboard, warmly greet employees and guests, and provide a range of administrative and office support. The ideal candidate is highly organized, detail-oriented, service-minded, and able to manage competing priorities with professionalism, discretion, and sound judgment.
Responsibilities:Screen calls and determine call priority using sound judgment and company protocolsManage a high-volume switchboard, accurately directing calls while maintaining a calm and professional demeanorGreet and assist employees and guests in a warm, professional mannerProvide clear and accurate company information, directions, and general assistanceProvide clerical support, including data entry, maintaining logs, and distributing mailFollow company security protocols and ensure guests are properly escortedServe as the primary point of contact for vendors, couriers, delivery services, and other visitorsProcess and reconcile travel and expense reimbursement requests in accordance with company policiesCoordinate domestic and international travel, including flights, hotels, transportation, reservations, itineraries, and meetingsMaintain detailed calendars, contacts, and databases for multiple professionals while ensuring accuracy and confidentialityCoordinate logistics for internal and external meetings and conferences, including video conferencing, catering, meeting materials, printing, and presentationsAssist with department activities and special events as neededHandle sensitive and confidential information with the highest level of discretionCollaborate with team members and provide support as neededAssist with internal projects and other ad hoc responsibilities as requested
Requirements:Minimum of 2 years of relevant receptionist or administrative experienceProficiency in Microsoft Office SuiteKnowledge of Concur and Salesforce preferredExcellent written and verbal communication skillsStrong confidentiality, discretion, and professional judgmentExceptional interpersonal and customer service skillsHighly organized and detail-oriented with the ability to manage multiple prioritiesReliable, punctual, and professionalAbility to occasionally assist outside of standard business hours with urgent needs, including last-minute travel changes
Please submit your resume for consideration!
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