Facilities Coordinator

Insight Global · Louisville, United States

Workplace Coordinator

Location : Louisville, Colorado

JOB DESCRIPTION

We are seeking a Workplace Coordinator to serve as the front-facing representative for our Boxelder site. This individual will be the first point of contact for employees, visitors, and vendors, helping create a professional, welcoming, and secure workplace environment. The ideal candidate is highly organized, customer-service focused, and capable of managing multiple priorities in a fast-paced setting. They will act as an information hub for the office, assisting employees with workplace-related questions and connecting them with the appropriate resources. This position requires someone who can think quickly, communicate professionally, and maintain a polished demeanor while supporting daily office operations.

This is an excellent opportunity for a motivated professional who is interested in long-term growth, as there may be potential for full-time conversion based on performance and business needs.

This is an initial 3-month contract, with the intent to extend then convert. The hourly rate for the position is $25-40/hr.

DAY-TO-DAY RESPONSIBILITIES

• Serve as the primary front desk representative and first point of contact for visitors, employees, and vendors.
• Maintain a professional and welcoming reception area.
• Issue visitor badges and support site access procedures.
• Act as the first line of support for workplace security and visitor management.
• Manage conference room scheduling and calendar coordination.
• Coordinate workplace services and maintain relationships with office supply and break-room vendors.
• Assist employees with workplace-related questions and direct them to appropriate resources.
• Support general office operations and administrative tasks as needed.
• Effectively prioritize and manage multiple requests while delivering exceptional customer service.
• Collaborate closely with a small, supportive workplace team and site leadership.

REQUIRED SKILLS AND EXPERIENCE

• 2+ years of experience in office administration, workplace coordination, reception, customer service, or a related role.
• Strong customer service and interpersonal skills.
• Professional verbal and written communication skills.
• Ability to multitask and manage competing priorities effectively.
• Experience coordinating calendars, schedules, or office logistics.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong attention to detail and organizational skills.
• Reliable, dependable, and able to work independently.
• Ability to maintain professionalism and composure in a high-visibility role.

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience supporting workplace services or facilities operations.
• Experience managing vendor relationships.
• Experience with visitor management or access control processes.
• Previous experience working in a corporate, manufacturing, aerospace, or professional office environment.
• Experience coordinating employee events, meetings, or workplace engagement activities.