Admin Secretary

<p><b> Company Description: </b> Agile Advisors is a sustainability consulting firm that began operations in 2016 and has since expanded across the UAE, Saudi Arabia, Oman, Singapore, the Philippines, and India. The team offers deep expertise in sustainability across multiple sectors, supporting organizations with sustainability reporting, strategy, and assurance. Services also include carbon strategy, footprint assessment, and assurance, as well as green building certifications such as LEED, ESTIDAMA, WELL, IGBC, and GRIHA. Agile Advisors provides management system (ISO) implementation, environmental services including EIA, CEMP, PER, monitoring, and modeling, and solar consulting covering feasibility, design, and owners’ engineering. Professionals joining the company can expect to work in a dynamic, globally oriented environment focused on impactful sustainability solutions. </p><p></p><p><b> Job Summary: </b> We are looking for a highly organised and proactive Admin Secretary to provide administrative and secretarial support to the management team. The ideal candidate should have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced work environment. </p><p></p><p><b> Key Responsibilities: </b></p><ul><li> Manage calendars, schedule meetings, and coordinate appointments. </li><li> Prepare, draft, and format emails, letters, reports, and other business documents. </li><li> Handle incoming calls, emails, and correspondence professionally. </li><li> Maintain office records, files, and confidential documents. </li><li> Coordinate travel arrangements, hotel bookings, and meeting logistics. </li><li> Organise office supplies and ensure smooth day-to-day administrative operations. </li><li> Prepare meeting agendas, take minutes, and follow up on action items. </li><li> Assist in preparing presentations, reports, and MIS documents. </li><li> Coordinate with internal departments and external stakeholders. </li><li> Support HR and Finance teams with basic administrative tasks as required. </li><li> Perform any other administrative duties assigned by management. </li></ul><p></p><p><b> Requirements: </b></p><ul><li> Bachelor's degree in any discipline. </li><li>2–5 years of experience as an Admin Secretary, Executive Secretary, or Administrative Assistant. </li><li> Excellent verbal and written communication skills in English. </li><li> Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook). </li><li> Strong organisational and time management skills. </li><li> Ability to maintain confidentiality and handle sensitive information. </li><li> Professional attitude with strong interpersonal skills. </li><li> Ability to work independently and prioritise tasks effectively. </li></ul>