Construction Administrator

Accounts Payable SupportReceive, log, and organize all incoming subcontractor and supplier bills by projectAssist Project Managers with coding bills to the correct cost codes and projectsRoute bills to the appropriate PM for review and approval; track and chase outstanding approvalsMaintain the AP log — nothing should sit without action for more than one weekCoordinate with the bookkeeper on payment runs, lien waiver collection, and aging review

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.
Document & Contract ManagementMaintain permit files, insurance certificates, and subcontractor contracts for all active projectsTrack submittal logs and ensure reviewed submittals are returned to subs on timeManage lien waiver tracking — conditional and unconditional — for every draw packageKeep project folders organized in OneDrive per PDB filing standardsAssist with onboarding new subcontractors: W-9 collection, insurance verification, contract execution
Selections & PAQSYS SupportAssist with selections booklet preparation ahead of client meetingsTrack client selection deadlines across all active projects; flag overdue items to the PMSupport Grinner on bid package assembly and subcontractor contact management
Scheduling & Communication SupportSchedule pre-construction, OAC, and closeout meetings at PM directionDraft and send weekly client update communications when xzbcwsv directed by the PMAssist with subcontractor scheduling logistics and follow-upPrepare meeting agendas and distribute meeting notes
General OfficeSupport proposal preparation — formatting, printing, and bindingOrder project-specific office supplies, job site signage, and printed materialsManage incoming mail, deliveries, and vendor correspondenceAssist with special projects and administrative tasks as directed by the GM