Executive Assistant

Job Description: Executive Assistant Key Responsibilities Executive Support ∙Manage executive calendar, appointments, and scheduling. ∙Organize and prioritize emails, ensuring timely responses and follow-ups. ∙Handle day-to-day administrative tasks and communication. ∙Prepare meeting notes and track action items. ∙Coordinate with clients, vendors, subcontractors, and internal staff. Project Coordination ∙Convert site visit information into organized project documentation. ∙Prepare estimates by organizing project photos, notes, and supporting documentation. ∙Track project progress and maintain task timelines. ∙Ensure follow-ups on pending estimates, invoices, and customer communications. ∙Coordinate between office staff and field teams. Administrative Operations ∙Organize incoming invoices and documentation. ∙Maintain digital filing systems and records. ∙Track project-related documentation and reports. ∙Assist with document preparation and data management. ∙Monitor deadlines and ensure timely completion of assigned tasks. AI & Process Automation ∙Utilize AI tools (ChatGPT, Claude AI, etc.) to improve productivity. ∙Suggest workflow improvements and automation opportunities. ∙Create SOPs and streamline repetitive administrative processes. ∙Research and recommend technology solutions to improve operational efficiency. CRM & Software Support ∙Work alongside the Go High Level specialist by maintaining CRM data accuracy. ∙Update customer information and project records. ∙Generate reports and maintain organized CRM documentation. ∙Support software adoption across business operations. Required Skills & Qualifications ∙Bachelor's degree in Business Administration, Commerce, or a related field. ∙3 years of experience as an Executive Assistant, Project Coordinator, or Administrative Executive. ∙Strong organizational, multitasking, and time management skills. ∙Excellent written and verbal English communication. ∙Proficiency in Microsoft Office, Google Workspace, and CRM platforms (Go High Level preferred). ∙Experience with AI tools such as ChatGPT, Claude AI, or similar productivity platforms. ∙Ability to manage calendars, emails, project coordination, documentation, and stakeholder communication. ∙Strong problem-solving skills, attention to detail, and ability to work independently. ∙Experience in construction, home services, or project-based businesses is an added advantage. US Shift Salary - 4 - 4.5 LPA