Student Mentor (Female)

PW (PhysicsWallah) · Bhubaneswar, India

Location: Residential Hostel, Bhubaneshwar, Odisha

Profile: VPRP - Student Mentor

Experience : 2-4 years

Education : Graduate (B.Sc. / B.Tech) / Postgraduate (M.Sc. / M.Tech); No barrier in Grades

Key Result Areas (KRAs) of the Mentor in the Vidyapeeth Residential Program (VP-RP) can be framed as follows:

1. Student Management:

• Create a supportive and inclusive environment for students.
• Foster positive relationships and effective communication among students.
• Address academic and non-academic issues raised by students.
• Guide students to overcome challenges and perform better.

2. Schedule Management:

• Ensure students follow their daily schedules and routines.
• Monitor and track students' progress in completing tasks and assignments.
• Assist students in time management and prioritizing their activities.

3. Discipline and Attendance:

• Maintain discipline among students, ensuring adherence to rules and regulations.
• Monitor attendance during the offline classes and report any irregularities.
• Address any behavioral issues promptly and appropriately.

4. Financial Management:

• Ensure timely collection of hostel consulting fees from service providers to PW in coordination with the Central Finance Team
• Communicate with students and parents regarding fee payments and any financial concerns.

5. Parent Communication:

• Regularly update parents/guardians about the progress, concerns, and achievements of students.
• Timely communication of any issues or feedback received from students or teachers.

6. Doubt Resolution and Resource Management:

• Collect and collate students' doubts and communicate them to the Doubt faculty.
• Coordinate the distribution of study materials, modules, and Daily Practice Papers (DPP).
• Ensure timely access to required resources for students' academic development.

7. Emotional Support:

• Build a rapport with students and provide emotional support.
• Listen attentively to students' concerns and provide guidance and motivation.
• Create a positive and nurturing environment for students' overall well-being.

8. Test Management:

• Ensure students take scheduled tests and examinations.
• Supervise the test-taking process and manage logistics.
• Facilitate the evaluation and feedback process to students.

9. Study Material

• Ensuring timely availability of content (notes/workbook/test paper) at center/hostel in coordination with central DTP/BM team
• Ensuring timely updates of results / test paper of MEGA test on APP in coordination with BM
• Timely distribution of Mind Maps/WorkBooks/ PYQ study material to students

10. Transportation and Accompaniment:

• Oversee transportation for students to and from the offline campus.
• Accompany students during their travels and ensure their safety and well-being.

11. Facility Management in coordination with Hostel Warden

• Ensure the maintenance and cleanliness of the hostel premises.
• Supervise the upkeep of rooms, common areas, and amenities.
• Coordinate repairs, maintenance, and renovations as required.
• Monitor the availability and functioning of essential facilities like electricity, water supply, and security systems.

12. Safety and Security:

• Implement and enforce safety protocols and emergency procedures.
• Monitor access control and security measures in the hostel.
• Address and report any safety concerns or incidents promptly.
• Collaborate with relevant authorities to ensure the well-being and security of hostel residents.
• Address Parent's concern in regard to their ward safety.

13. Administrative Tasks:

• Manage hostel registration, attendance, biometric check-in, and check-out processes.
• Maintain accurate records of hostel residents, their details, and occupancy status.
• Handle inquiries, complaints, and requests from hostel residents.
• Coordinate with administrative staff for necessary documentation and record-keeping.

14. Rules and Discipline:

• Establish and enforce hostel rules and regulations.
• Promote a culture of discipline and mutual respect among residents.
• Address disciplinary issues or conflicts among residents.
• Collaborate with mentors and relevant staff to maintain a conducive learning environment.

15. Health and Hygiene:

• Promote and enforce cleanliness and hygiene practices in the hostel.
• Ensure the availability of basic amenities such as clean drinking water and sanitation facilities.
• Collaborate with healthcare professionals or institutions for medical assistance and support.

16. Emergency Preparedness:

• Develop and implement emergency response plans and procedures.
• Conduct regular drills and training sessions for hostel residents and staff.
• Coordinate with relevant authorities for emergency services and support.

17. Food Arrangements

• Coordinating with Mess/Catering service provider for timely availability of good quality food.
• Tiffin service availability at the VP center for alternate days.
• Regular food quality checks with mess cook to avoid any health issues (like food poisoning) for our students.
• Ensuring availability of foods on mess off days.
• Esnacks/packed food in case required as per student’s demand.

18. Mentors have to stay along with Students; Food and Accommodation will be provided in the same hostel and worn by PW.