Senior Company Secretary & Operations Manager

<p><b>Senior Company Secretary &amp; Operations Manager</b></p><p><b> </b></p><p><b>Location</b></p><p>Kochi, Kerala, India</p><p><b> </b></p><p><b>Reporting To</b></p><p>CEO</p><p><b> </b></p><p><b>About the Role</b></p><p>We are a Corporate Service Provider (CSP) seeking an experienced and highly capable Senior Company Secretary &amp; Operations Manager to lead our corporate secretarial operations team based in India.</p><p> </p><p>The successful candidate will have extensive experience in corporate secretarial practice, strong leadership capabilities, and a proven track record of managing teams, improving operational efficiency, maintaining regulatory compliance, and delivering high-quality client service. This role requires a hands-on leader who can independently manage operations, mentor junior staff, streamline processes, and ensure timely execution of all corporate secretarial matters.</p><p><b> </b></p><p><b>Key Responsibilities</b></p><p><b>Corporate Secretarial Management</b></p><ul><li>Oversee the delivery of corporate secretarial services for Singapore-incorporated companies.</li><li>Ensure compliance with the Companies Act, regulations, and other applicable statutory requirements.</li><li>Handle company incorporations, share allotments, transfers, changes in directors/shareholders/company secretary and corporate restructuring matters.</li><li>Review and approve corporate secretarial documents, resolutions, annual filings, and statutory records.</li><li>Monitor regulatory developments and ensure timely implementation of any changes in internal processes.</li></ul><p><b> </b></p><p><b>Operations Leadership</b></p><ul><li>Lead, supervise, and develop a team of junior and mid-level corporate secretarial professionals.</li><li>Establish performance standards, monitor productivity, and ensure high-quality service delivery.</li><li>Manage work allocation, deadlines, and resource planning to ensure timely completion of all client deliverables.</li><li>Act as the escalation point for complex client and operational issues.</li></ul><p> </p><p><b>Process Improvement &amp; Efficiency</b></p><ul><li>Review existing workflows and identify opportunities for automation, standardisation, and efficiency improvements.</li><li>Develop and implement SOPs, checklists, templates, and quality control processes.</li><li>Drive operational excellence initiatives to improve turnaround times, reduce errors, and enhance client satisfaction.</li><li>Ensure strict adherence to internal controls, compliance procedures, and service standards.</li></ul><p><b> </b></p><p><b>Cross-Functional Coordination &amp; Stakeholder Management</b></p><ul><li>Act as the primary liaison between Corporate Secretarial, Accounting, Compliance, Tax, and other operational teams to ensure seamless delivery of client services.</li><li>Coordinate closely with the Accounting team to monitor completion of statutory financial statements and ensure timely preparation and filing of Annual Returns, XBRL financial statements, and related statutory submissions.</li><li>Work proactively with Compliance team to support regulated entities, including fund management companies and other licensed entities.</li><li>Ensure smooth handover of work between teams through well-defined workflows, ownership controls, and service-level timelines.</li><li>Monitor workflow dependencies across teams and proactively escalate issues that may impact statutory or regulatory deadlines.</li><li>Drive inter-team process improvements to eliminate bottlenecks, reduce turnaround times, and improve overall operational efficiency.</li><li>Establish and maintain effective communication channels between teams to ensure critical deadlines, regulatory filings, and client deliverables are met without exception.</li></ul><p><b> </b></p><p><b>Client Management</b></p><ul><li>Build and maintain strong relationships with clients, professional advisors, and stakeholders.</li><li>Provide practical and commercially sound guidance on corporate secretarial matters.</li><li>Participate in client meetings where required and support business growth initiatives.</li></ul><p><b> </b></p><p><b>Compliance &amp; Risk Management</b></p><ul><li>Ensure all filings and statutory obligations are completed accurately and within prescribed timelines.</li><li>Maintain proper records and documentation in accordance with regulatory and internal requirements.</li><li>Support audits, compliance reviews, and regulatory inspections.</li><li>Identify and mitigate operational and compliance risks.</li></ul><p><br /></p><p><b>Requirements</b></p><p><b>Essential Qualifications &amp; Experience</b></p><ul><li>Qualified Company Secretary, Lawyer or equivalent professional qualification.</li><li>Minimum 10 years of relevant corporate secretarial experience, with substantial exposure to corporate secretarial practice.</li><li>At least 5 years of experience managing and leading teams.</li><li>Strong knowledge of the Companies Act, MCA requirements, and corporate governance principles.</li><li>Experience working in a Corporate Service Provider (CSP), accounting firm, law firm, or professional services environment.</li><li>Demonstrated experience in process improvement, operational management, and team development.</li></ul><p><b> </b></p><p><b>Skills &amp; Competencies</b></p><ul><li>Strong leadership and people management skills.</li><li>Excellent organisational and project management abilities.</li><li>Ability to manage multiple priorities and deadlines effectively.</li><li>Strong analytical and problem-solving skills.</li><li>Meticulous attention to detail and commitment to quality.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency with corporate secretarial software and Microsoft Office applications.</li></ul><p><b> </b></p><p><b>Key Success Factors</b></p><p>The ideal candidate will:</p><ul><li>Take ownership of corporate secretarial operations and ensure smooth day-to-day functioning.</li><li>Consistently deliver accurate work within deadlines.</li><li>Build a high-performing and accountable team culture.</li><li>Continuously improve processes and operational efficiency.</li><li>Maintain the highest standards of compliance, governance, and client service.</li><li>Serve as a trusted leader capable of scaling operations as the business grows.</li></ul><p><b> </b></p><p><b>What We Offer</b></p><ul><li>Opportunity to lead and shape a growing corporate services operation.</li><li>Exposure to international clients and corporate regulatory matters.</li><li>Leadership role with significant autonomy and impact.</li><li>Competitive compensation based on experience and qualifications.</li></ul><p> </p><p><br /></p><img src="https://www.jobg8.com/Tracking.aspx?69dMrNmUVfHBRjScIYFk0khOzzZUkSM%2fv" width="0" height="0" />