Ops Coordinator

Operations Coordinator - Office Management

While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.
Location: Raleigh, NC
Job Type: Full Time
The Operations Coordinator plays a critical role in coordinating drivers, technicians, and equipment resources while supporting compliance documentation, billing processes, and operational data accuracy. This position serves as a key liaison between field teams, leadership, and supporting departments to ensure seamless daily execution and adherence to regulatory requirements.
Compensation & BenefitsCompetitive salary based on experience Medical, dental, and vision coverage beginning the first day of the month following hire 401(k) with dollar-for-dollar company match up to 4% Paid time off and company holidaysCompany-paid life insuranceOpportunities for career growth and advancement within a growing organization
Key ResponsibilitiesReview service tickets for accuracy, completeness, customer requirements, and regulatory compliance Maintain permits, registrations, manifests, waste stream documentation, and other compliance records (DOT, OSHA, environmental) Schedule drivers, technicians, equipment, and resources to support daily operations, projects, and emergency response activitiesCoordinate inter-branch logistics, including equipment transfers, personnel assignments, and fleet needsPrepare and support billing documentation, invoice packages, proposals, and quotes asneededTrack operational metrics, compliance deadlines, resource utilization, and permit requirementsMaintain organized records for projects, contracts, waste streams, and operational programs Provide administrative and coordination support to branch leadership and field teamsIdentify and escalate discrepancies, non-compliant loads, safety concerns, or operational issuesEnsure company systems are updated with accurate scheduling, dispatch, fleet, and compliance dataSupport communication between field personnel, drivers, foremen, and management to ensure efficient operations
Required QualificationsHigh School Diploma or GED required; Associate or Bachelor’s degree preferredExperience in environmental services, remediation, waste management, industrial services, or a related field requiredProficiency in Microsoft Office (Word, Excel, Outlook); experience with NetSuite, QuickBooks, or similar systems preferredKnowledge of DOT regulations and fleet compliance requirementsStrong organizational, time management, and multitasking abilitiesExcellent verbal and written communication skills Ability to work under pressure, meet deadlines, and adapt in a fast-paced environment Team-oriented with the ability to work independently and demonstrate a strong sense of urgencyValid, unrestricted driver’s license preferredSuccessful completion of a post-offer drug screen and background check in accordance with applicable law
Work Environment & Physical DemandsWork is primarily performed in an office setting with occasional field involvement Frequent sitting, computer use, and communication dutiesOccasional walking, bending, reaching, and lifting (up to 25 lbs)Field exposure may involve varying environments, noise levels, and operational conditions Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Your next great career move could start here. xzbcwsv Apply today and become part of our growing team.