Executive Personal Assistant
Joss Search · New York, New York, United States
FULL TIMEpermanent
Job Description
Our ClientOur client is a prestigious global investment firm seeking an exceptional Executive Assistant / Personal Assistant to support a senior investment executive and partner closely with a Chief of Staff and broader executive support team.
A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.
This is a highly visible opportunity for an experienced EA/PA who thrives in a fast-paced, high-performance environment and enjoys operating at the intersection of sophisticated executive support and high-touch personal assistance. The role offers direct exposure to senior leadership, international collaboration, and the opportunity to become a trusted partner across both business and personal matters.
The ideal candidate is proactive, resourceful, highly organized, and comfortable managing complex priorities with professionalism, discretion, and exceptional attention to detail.
The RoleThe Executive Assistant / Personal Assistant will provide seamless support to a globally active executive with significant business and personal responsibilities. This position requires exceptional judgment, responsiveness, flexibility, and the ability to anticipate needs in a constantly evolving environment.Working closely with internal stakeholders, external partners, household staff, and an established support infrastructure, this individual will play a critical role in ensuring day-to-day operations run efficiently while supporting both professional and personal priorities.
ResponsibilitiesManage a highly complex and constantly evolving calendar for a senior executive operating across multiple time zonesCoordinate global travel arrangements, including commercial and private aviation, and prepare detailed itinerariesManage inbox communications, prioritize requests, and ensure timely follow-up on action itemsCoordinate meetings and ensure all materials, logistics, and stakeholders are aligned in advancePartner closely with the Chief of Staff, executive support teams, and key internal and external stakeholdersSupport special projects, operational initiatives, and process improvement effortsHandle last-minute scheduling changes, travel disruptions, and urgent requests with discretion and efficiencyPlan personal and family travel, vacations, and special eventsManage dining reservations, entertainment, hospitality, and lifestyle-related requestsOversee gifting, purchasing, and other personal administration activitiesCoordinate with household staff, vendors, contractors, drivers, security personnel, and service providersManage passports, visas, renewals, and other personal documentationSupport family-related matters, including staffing, education, and ad hoc projectsOversee residential operations, property-related projects, deliveries, and installationsServe as a trusted partner across both business and personal matters while maintaining absolute confidentiality
QualificationsBachelor's degree requiredSignificant Executive Assistant and/or Personal Assistant experience supporting a Founder, CEO, CIO, Principal, or other senior executiveProven experience managing complex international travel and logisticsExceptional calendar management and inbox management skillsStrong written and verbal communication abilitiesHighly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environmentAbility to anticipate needs, exercise strong judgment, and solve problems proactivelyExperience xzbcwsv supporting both corporate and personal responsibilities simultaneouslyProfessional, polished, and confident interacting with senior stakeholders and external partnersHigh level of discretion, confidentiality, and emotional intelligenceFlexible, adaptable, and comfortable working in a demanding environmentWillingness to provide occasional after-hours or weekend support when requiredInterest in technology, AI tools, and operational efficiencies is a plus
Compensation, Benefits & Schedulestarting at $150,000 + base salaryComprehensive benefits packageFive days onsite in New York CityCollaborative, high-performance cultureDirect exposure to senior leadership and strategic initiativesSignificant learning, development, and long-term growth potentialOccasional travel may be required based on business needs and special projects
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.
This is a highly visible opportunity for an experienced EA/PA who thrives in a fast-paced, high-performance environment and enjoys operating at the intersection of sophisticated executive support and high-touch personal assistance. The role offers direct exposure to senior leadership, international collaboration, and the opportunity to become a trusted partner across both business and personal matters.
The ideal candidate is proactive, resourceful, highly organized, and comfortable managing complex priorities with professionalism, discretion, and exceptional attention to detail.
The RoleThe Executive Assistant / Personal Assistant will provide seamless support to a globally active executive with significant business and personal responsibilities. This position requires exceptional judgment, responsiveness, flexibility, and the ability to anticipate needs in a constantly evolving environment.Working closely with internal stakeholders, external partners, household staff, and an established support infrastructure, this individual will play a critical role in ensuring day-to-day operations run efficiently while supporting both professional and personal priorities.
ResponsibilitiesManage a highly complex and constantly evolving calendar for a senior executive operating across multiple time zonesCoordinate global travel arrangements, including commercial and private aviation, and prepare detailed itinerariesManage inbox communications, prioritize requests, and ensure timely follow-up on action itemsCoordinate meetings and ensure all materials, logistics, and stakeholders are aligned in advancePartner closely with the Chief of Staff, executive support teams, and key internal and external stakeholdersSupport special projects, operational initiatives, and process improvement effortsHandle last-minute scheduling changes, travel disruptions, and urgent requests with discretion and efficiencyPlan personal and family travel, vacations, and special eventsManage dining reservations, entertainment, hospitality, and lifestyle-related requestsOversee gifting, purchasing, and other personal administration activitiesCoordinate with household staff, vendors, contractors, drivers, security personnel, and service providersManage passports, visas, renewals, and other personal documentationSupport family-related matters, including staffing, education, and ad hoc projectsOversee residential operations, property-related projects, deliveries, and installationsServe as a trusted partner across both business and personal matters while maintaining absolute confidentiality
QualificationsBachelor's degree requiredSignificant Executive Assistant and/or Personal Assistant experience supporting a Founder, CEO, CIO, Principal, or other senior executiveProven experience managing complex international travel and logisticsExceptional calendar management and inbox management skillsStrong written and verbal communication abilitiesHighly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environmentAbility to anticipate needs, exercise strong judgment, and solve problems proactivelyExperience xzbcwsv supporting both corporate and personal responsibilities simultaneouslyProfessional, polished, and confident interacting with senior stakeholders and external partnersHigh level of discretion, confidentiality, and emotional intelligenceFlexible, adaptable, and comfortable working in a demanding environmentWillingness to provide occasional after-hours or weekend support when requiredInterest in technology, AI tools, and operational efficiencies is a plus
Compensation, Benefits & Schedulestarting at $150,000 + base salaryComprehensive benefits packageFive days onsite in New York CityCollaborative, high-performance cultureDirect exposure to senior leadership and strategic initiativesSignificant learning, development, and long-term growth potentialOccasional travel may be required based on business needs and special projects
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
Details
| Company | Joss Search |
| Location | New York, New York, United States |
| Type | FULL TIME |
| Niche | general |
| Experience | permanent |
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