INTERNAL APPLICANTS ONLY - CSG Administrative Assistant

Lakeshore Learning Materials, LLC · United States

Company Description At Lakeshore, we create innovative learning materials and world-class guest experiences for teachers, parents and children. Since 1954, we’ve grown into a global community—with a thriving e-commerce business, multiple catalogs, over 50 stores, a peerless national sales force, plus international offices that support our preeminent supply chain division. But today we’re working better, smarter and faster than ever—and setting our sights even higher. We’re building an infrastructure designed for scalability, embracing data-driven decision-making and using technology to improve efficiency and ensure the best tools for the best work. Most importantly, we continue to invest in a diverse team of inquisitive top talent who fuel each other’s passions and curiosity, take risks, try new things and believe that every new day brings opportunities for growth. Job Description Behind every great teacher is someone making sure the details are handled. As a CSG Administrative Assistant, you'll keep the operational engine running for Lakeshore's CCA workforce — managing payroll records, coordinating travel and expenses, and supporting new hires from day one. Your accuracy and follow-through help our field teams stay focused on what matters most: getting great learning materials into the hands of educators and children. Please note that this position is open to internal candidates only. External candidates who apply will not be considered for this role. A day on the job looks like this:

• Review and reconcile payroll and timekeeping records across multiple systems, identifying and resolving discrepancies — such as missing punches, overtime, or sick time — in partnership with supervisors, employees, and staffing vendors
• Track and reconcile employee expenses and mileage reimbursements, review receipts, code submissions accurately, and complete monthly credit card reconciliation
• Research vendors, coordinate bookings, and reconcile invoices; manage employee travel arrangements including flights, hotels, and rental cars
• Support new hire onboarding by sending welcome materials, coordinating system access, and tracking completion of required training and compliance courses
• Draft clear, professional correspondence for internal and external stakeholders and pitch in on time-sensitive projects to keep the team moving

• 1–2 years of administrative or operations experience
• High school diploma or equivalent
• Proficiency in Microsoft Excel, Word, and Outlook
• Comfortable managing multiple priorities accurately under deadlines
• Able to work onsite at our Carson, CA office on a hybrid schedule

• Associate's or bachelor's degree
• 3+ years of administrative experience, in timekeeping, or expense management
• Familiarity with Salesforce or SAP

• You catch the small things — a missing punch, a miscoded expense — before they become bigger problems
• You stay steady when priorities shift, pivoting quickly without losing accuracy or missing a beat
• You ask good questions when you're unsure rather than guessing, and you take feedback as a chance to get sharper

• Bonus eligible
• Paid leave for new parents to support work/life balance and family bonding
• Excellent medical/dental and vision coverage—EPO, PPO and HSA
• 401(k) retirement plan with company contribution (because you will retire someday)
• Flexible benefits—choose what you like, ignore the rest
• On-site preschool for our employees’ children
• On-site employee gym for all levels/fitness needs
• Generous employee discount
• Casual dress…and we really mean it