Account Payable & Reconciliation Associate

startuphr.consulting · India

Looking for Accounts Payable & Reconciliation Associate

Experience : 4-6 Years

Department : Finance & Accounts

Industry : E-Commerce – Mandatory

Location : Gurugram. Sector 50

Reporting To : Finance Manager / Accounts Manager

Primary Focus : Stock & Vendor Reconciliation

Work Mode : Onsite | 9:30 AM - 6:30 PM | 6 days Working[Monday to Saturday]

The ideal candidate is an e-commerce finance professional who has independently handled stock and vendor reconciliation and can connect inventory movement with purchases, invoices, payments and accounting records. Strong experience in inventory-heavy e-commerce operations and the ability to identify and close reconciliation gaps are essential. The core responsibility of this role will be Stock Reconciliation, Vendor Reconciliation,

Purchase Reconciliation, and Accounts Payable .

Mandatory E-Commerce Experience

• 4–6 years of relevant experience in e-commerce is mandatory.

• Prior experience with e-commerce marketplaces, D2C brands, online retail, FMCG e-commerce, or inventory-led businesses is strongly preferred.

• Hands-on exposure to e-commerce inventory, warehouse/WMS data, purchase transactions, sales returns, cancellations and vendor settlements.

• Candidates from purely general accounting backgrounds without meaningful e-commerce and inventory reconciliation experience will not be preferred.

Key Responsibilities – Stock Reconciliation

• Perform regular reconciliation between physical stock, WMS/ERP stock, purchase records, sales records and accounting records.

• Reconcile opening stock, purchases, sales, returns, transfers, adjustments, damages and closing stock.

• Identify SKU-wise, warehouse-wise and transaction-level stock discrepancies.

• Investigate inventory variances and identify root causes.

• Coordinate with Warehouse, Operations, Procurement and Finance teams to resolve stock gaps.

• Prepare stock reconciliation and variance reports and track open discrepancies until closure.

• Review inventory adjustments and ensure proper approval and supporting documentation.

• Support periodic physical stock verification and audit requirements.

Key Responsibilities – Vendor Reconciliation

• Perform regular vendor ledger and vendor statement reconciliation.

• Reconcile purchase invoices, credit notes, debit notes, payments, advances, TDS deductions and purchase returns.

• Identify duplicate invoices, missing invoices, incorrect postings and unmatched transactions.

• Follow up with vendors for statements, missing documents and reconciliation differences.

• Maintain vendor reconciliation trackers and ensure accurate outstanding balances before payment processing.

Accounts Payable & Purchase Reconciliation

• Verify vendor invoices against PO, GRN and supporting documents.

• Perform 3-way matching – PO vs GRN vs Invoice .• Track invoices pending against GRNs and GRNs pending against POs.

• Identify unbilled purchases, invoice mismatches and quantity/value differences.

• Prepare vendor payment schedules based on approved and reconciled outstanding balances.

• Track vendor advances, adjustments and ageing of outstanding liabilities.

• Assist with month-end AP closing and reconciliation activities.

E-Commerce Reconciliation & MIS

• Prepare daily/weekly/monthly stock reconciliation reports.

• Prepare vendor reconciliation, purchase reconciliation and vendor ageing reports.

• Track PO vs GRN vs Invoice mismatches and unbilled purchases.

• Prepare stock variance, vendor advance, debit/credit note and payment reconciliation trackers.

• Analyze recurring reconciliation gaps and recommend process/control improvements.

Systems & Technical Skills

• Strong MS Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, filtering and data reconciliation.

• Experience working with ERP, accounting software and/or WMS/inventory management systems.

• Ability to handle large transaction datasets and identify transaction-level discrepancies.

• Working knowledge of e-commerce order, inventory, returns and warehouse processes.