Executive assistant

Executive Assistant (Sell Side Research & Operations) - Associate

Job Location - Gurgaon & Bangalore

Mode - Hybrid

Shift Timing - 2 PM to 11 PM

Job Purpose

The Executive Assistant will provide high-level administrative, organizational, and strategic support to senior leadership, ensuring seamless execution of day-to-day business operations. This role requires exceptional planning, communication, stakeholder management, and problem-solving skills, with the ability to handle confidential information with utmost professionalism and discretion. The candidate will act as a trusted partner to the executive team, managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, facilitating cross-functional communication, and driving operational efficiency. The role demands strong attention to detail, proactive decision-making, and the ability to thrive in a fast-paced and dynamic environment.

Key Responsibilities:

Manage executive calendars, schedule meetings and coordinate appointments across time zones. Handle executive email and communication, including drafting and responding to messages. Organize and maintain digital files, records and documentation. Prepare reports, presentations and meeting materials. Coordinate virtual meetings, including setting agendas and taking minutes. Assist with travel arrangements, itineraries and expense tracking. Provide transaction and expense management support. Manage CRM systems, including client onboarding and data management. Support project coordination and follow up on action items. Conduct basic research and compile data as needed. Liaise with internal teams, clients and external stakeholders. Perform general administrative tasks to ensure smooth day-to-day operations.

Skills and Abilities:

1–2 years' experience as an executive assistant, administrative assistant (operations) or in a similar role. Strong organizational and time management skills. Excellent written and verbal communication skills. High level of discretion and ability to handle confidential information. Proficiency in Microsoft Office (Word, Excel, Power Point) and collaboration tools (e.g., Google Workspace, Zoom and Slack). Ability to work independently with minimal supervision. Strong attention to detail and problem-solving skills. Ability to multitask and prioritize effectively in a fast-paced setting. Experience with, or knowledge of, CRM systems (e.g., Salesforce and MS Dynamics) would be advantageous.