Administrative assistant

JOB RESPONSIBILITIES FOR MEDICAL AFFAIRS DEPARTMENT ADMIN - (Offrole)

Scope of Work: Supporting a team of Head – Medical Affairs & team

Team Support:-

Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc. Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc. Collating data from the entire medical team for submission of mandatory reports for the following: Operational highlights to MDs office (monthly) Advisory board update to Finance (monthly) Weekly/monthly PMS update, monthly PMS loop-closure update Vendor registration for vendors for all medico marketing activities Execution of agreements - procuring of stamp papers, coordination with agencies for sign-off and execution Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders Organization of internal medical meetings, celebrations, etc. Supporting external meetings for medical team as and when required Support medical team for journal submissions Support conference registration and payment

Support For VP – Medical Affairs & Head – Medical Affairs Preparation of slides/ presentations as and when required Collation of expense statement Managing appointments and meeting schedules Collation and submission of expense reports Management of travel schedule including ticket booking and stays

Job Requirements Graduate – Science/Arts/ Commerce with 4-5 years of experience Excellent knowledge of MS tools including Word, Power Point, Excel is essential Good communication and interpersonal skills