Administrative Coordinator, Cell Therapy Clinical Operations

AstraZeneca · United States

Administrative Coordinator, Cell Therapy Clinical Operations Location: Gaithersburg, MD Introduction to role Are you energized by keeping complex teams in sync and driving clarity in fast-moving environments? In this role, you will be the operational anchor for senior field leaders enabling the planning, coordination and pace required to deliver cutting-edge cell therapy studies that aim to transform outcomes for people living with cancer. Your work will remove friction, anticipate needs and ensure the right conversations happen at the right time. Based in Gaithersburg, you will orchestrate calendars, travel, contracts and key business processes across a global, highly collaborative network. You will be a go-to partner who brings order to complexity, connects people and information, and turns plans into action so leaders can focus on advancing our pipeline. Do you thrive on making high-impact teams more effective every day? Accountabilities Calendar Leadership: Lead sophisticated calendars for senior field Executive Directors, prioritize conflicts and adapt quickly to changing priorities so leaders stay focused on what matters most. Global Travel and Meeting Logistics: Manage end-to-end travel arrangements (flights, trains, cars, conference registrations, visas) and book rooms globally to keep engagements on track and on budget. Team Operations: Plan regular leader meetings with direct reports, including objectives reviews and mentoring sessions, and maintain accurate records for easy access to historical decisions and follow-ups. Cross-Region Collaboration: Coordinate seamlessly with administrative colleagues across the US and Europe to align schedules, processes and communications for global activities. Project Administration: Provide specialist administrative support for department initiatives, ensuring timelines, documentation and stakeholder updates are consistently managed. Process Excellence: Develop and maintain team processes, promote standard practices and share expertise in key systems to improve efficiency and reduce cycle times. Site Event Coordination: Serve as the point of contact for Gaithersburg site events, aligning stakeholders and logistics to deliver high-quality experiences. Meeting and Conference Support: Plan and execute logistics for live and virtual meetings and conferences, enabling productive sessions and timely outcomes. Financial Administration: File expense reports accurately and compliantly for leaders, and support prompt creation of contracts and payment of purchase orders. Reporting and Tracking: Track and support assigned internal projects and processes, generating accurate reports from internal systems under tight time constraints to inform decisions. Essential Skills/Experience

• 5+ years of experience in an administrative role supporting complex projects.
• High School Diploma or GED required
• Excellent technical skills, proficient in Microsoft Office tools such as Outlook, MS-Teams, PowerPoint and SharePoint Online
• Good communication and interpersonal skills
• Fluent written and spoken English skills
• Experience and confidence using virtual meeting technologies such as Teams and Zoom
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A strong self-starter

• Bachelor Degree
• Significant experience as PA for senior Leaders in an international business environment
• Entrepreneurial thinking with respect to use of Gen AI tools and automation tools such as Power Automate
• Experience of working in a pharma or healthcare environment
• Experience in implementing Gen AI tools in admin processes