Administrative Receptionist

PrideStaff · United States

PrideStaff is seeking a professional, dependable, and welcoming Receptionist on behalf of our client, a prominent non-profit organization in West Palm Beach. As the first point of contact for the organization, you will manage incoming phone inquiries, greet visitors, process daily mail, and handle key administrative tasks to support daily operations. Key Responsibilities Front Desk & Phones: Answer multi-line phone systems promptly and professionally; accurately take messages, provide basic caller assistance, and direct inquiries to the appropriate staff. Visitor Management: Warmly welcome and screen all visitors, guest speakers, and meeting participants, notifying staff upon arrival. Mail & Correspondence: Sort, date-stamp, and distribute incoming/outgoing mail daily; handle certified mail tracking via USPS; process returned mail and update internal databases. Administrative Support: Monitor main voicemail boxes and execute daily follow-ups; maintain internal contact directories; assist the Operations Manager with ad-hoc administrative assignments. Qualifications & Requirements Education & Experience: High School Diploma or GED required (some college or trade school preferred); 1-3 months of related administrative/reception experience or customer service background. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and internet navigation; experience operating multi-line phone systems preferred. Core Competencies: Exceptional customer service and interpersonal skills. Strong organization, multi-tasking, and time-management abilities. Excellent written and verbal communication. Strong attention to detail, punctuality, and reliability. How to Apply: If you meet the qualifications and are ready to support a meaningful mission in West Palm Beach, submit your updated resume today through PrideStaff! Compensation / Pay Rate (Up to): $15.00 - $15.00 Per Hour