Administrative Assistant

Aleut · United States

ADMINISTRATIVE ASSISTANT

• Support the Project Manager and the State Sales Director with administrative tasks
• Maintain project files: contracts, permits, invoices, change orders, closeouts
• Assist with project lifecycle documentation and tracking
• Coordinate permit paperwork and compliance documentation

• Manage mail, office supplies, inventory, and workspace organization
• Coordinate office equipment maintenance and vendor services
• Maintain clean, organized, and efficient office operations

• Perform accurate data entry in Excel, CRM systems, and internal tools
• Generate reports, logs, and project tracking updates
• Assist with project and sales reporting

• Assist with invoice processing and documentation review
• Track deliveries, match packing slips to purchase orders
• Identify and communicate discrepancies in shipments or billing

• Respond to and route customer/vendor inquiries
• Support coordination between departments, vendors, and clients

• Run occasional business errands (valid driver’s license required)
• Submit expense reports with proper coding and documentation
• Support special projects and administrative initiatives

• Strong organizational, multitasking, and time-management skills
• Excellent communication and customer service skills
• High attention to detail and accuracy in documentation and data entry
• Ability to prioritize tasks in a fast-paced environment
• Self-motivated with a proactive, problem-solving mindset
• Professional demeanor and reliability

• Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
• Data entry and document management systems
• Typing speed: 50+ WPM preferred

• High school diploma or GED
• 3+ years of administrative or office experience
• Experience in construction, logistics, or warehouse environments preferred
• Valid driver’s license

• 401(k) matching up to 4%
• Paid Time Off (PTO)
• Medical Insurance
• Employer-paid Dental & Vision Insurance (employee + dependents)
• Employer-paid Life & AD&D Insurance
• Employee discounts (Arctic Home Living, Alaska EcoWater, Renewable Energy Systems)

• Growing company in the renewable energy and construction industry
• Career growth opportunities in project management and operations
• Collaborative, team-oriented culture
• Work on meaningful projects that impact Alaska communities

PREFERENCE STATEMENT