Manager Enterprise Applications (NetSuite)

Icelandic Provisions · New York, NY hybrid, strongly preferred. Remote anywhere in the US considered.Reports to: Chief Operating OfficerSalary: $145,000–$175,000 based in New York City; $130,000–$155,000 remote elsewhere in the US; plus benefits

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About the companyIcelandic Provisions is an early-stage growth company that provides essential nutrition rooted in the Nordic Food Philosophy. The flagship product, dairy Skyr, is the only authentic Icelandic Skyr brand in the United States that uses heirloom Skyr cultures and the original recipe that is beloved across Iceland.The Nordic way of life is not only deeply rooted in the quality of the Icelandic Provisions’ products but runs deep in the organizational culture through the WÁOO (pronounced WOW!) values. When we are attracting talent to join our growing organization, a natural question we ask is whether the candidate brings the “wáoo” factor? We describe is as: Welcoming, Ámbitious, Optimistic, and On with the butter!With a strong consumer and business base to build on, we are looking for product-obsessed, passionate individuals who are energized about rapid growth and achievement and want to be a part of the happy, healthy cultural movement that we are leading. We believe in putting best-in-class products in the market and take pride in what we are building, “making everything count” along the way.
About the roleYou’ll run the systems behind how our orders become cash, and you’ll be the person every team turns to when those systems get in their way. You’ll partner with leaders across Operations, Supply Chain, Transportation, Finance, and Sales to understand how they work, then orchestrate the process end to end so it runs cleanly from purchase order to cash collected.We’re a fast-growing refrigerated food brand. Co-manufacturers make our products, and a national cold-storage 3PL ships them to grocery, club, and distributor partners. NetSuite is our core system. Around it we run SPS Commerce for EDI, Turvo for transportation (connected to NetSuite through Coneksion), HighRadius for accounts receivable, and MODIS for forecasting, with integrations to our warehouse and transportation partners. We also run our own monitoring and automation tools, including AI-assisted triage.You’ll partner with the COO, who leads systems architecture and internal tool development. You’ll own how those systems are run, configured, adopted, and kept healthy day to day. You’ll lead an EDI & Integrations Specialist, and you’ll direct our NetSuite and EDI partners. You’ll also work with the COO to choose the next workflows to automate with AI and make sure teams adopt them.
What you’ll ownENTERPRISE APPLICATIONSOwn our enterprise applications and the integrations between them, with NetSuite as your main focus: configuration and release, access and permissions, vendors, and right-sized licenses at each renewal. That covers every system named above and any we add.NETSUITE FUNCTIONAL OWNERSHIPConfiguration, workflows, saved searches, roles and permissions, and release management, including NetSuite’s two releases a year.Sandbox and testing discipline.Direct partner developers on build work. Know when a configuration change is the answer and when to escalate to a design decision.CHANGE CONTROLChair a weekly cross-functional change review for NetSuite configuration and scripts, our other enterprise applications, integrations, and EDI provider changes.Business owners decide process and data rules. You own configuration and release. Architecture decisions and unresolved conflicts go to the COO and the leadership team.VISIBILITY AND FINANCIAL IMPACTBuild and own a clear view of what system and process failures cost us: EDI exceptions, retailer chargebacks and deductions, compliance fines, and the staff time spent on rework.Tie every recurring issue to its frequency, dollar impact, root cause, and owner.Partner with Finance to trace deductions to their source and recover what’s recoverable.Report it weekly with our order-to-cash and EDI metrics to Operations, Finance, and Sales, so the work with the largest cost gets done first.Teach teams to size a problem in business terms before they ask for a fix.CROSS-FUNCTIONAL PARTNERSHIP AND END-TO-END PROCESSPartner with each functional leader to understand what their team needs to do its job well, the tools they rely on, and where those tools slow them down.Run order-to-cash as one process, so every handoff between teams and systems has an owner, a measure, and documentation.Map and standardize the process with the people who own each part:Customer Operations and Supply Chain: order rules and warehouse instructionsFinance: pricing, invoicing, and closeSales: customer termsBe our subject-matter expert on how our systems work. When a team has a problem, you help solve it or route it with a clear recommendation.CHANGE MANAGEMENTLead every significant system and process change from start to finish: build the case, bring stakeholders along, train, and follow through until the new way sticks.Spot workarounds (side spreadsheets, manual re-keying, off-system approvals) and replace them with the supported path.Keep documentation in use, and make the right way the easy way.PRIORITIZATIONOwn a single, transparent priority list across system requests, fixes, and projects, ranked by business impact and effort.Triage competing requests, explain the trade-offs, and say “not now” with a reason.Keep leadership aligned on what’s in flight, what’s next, and why. Bring issues to the COO with the evidence and a recommendation.EDI AND PARTNERSOwn the EDI provider relationship.Own the trading-partner onboarding playbook and retailer compliance programs.Lead the EDI & Integrations Specialist, who runs daily operations and maintains our EDI tools.VENDORSHold our software vendors, NetSuite partner, 3PL, and integration vendors to their commitments.Put change notification and testing expectations in writing.
Metrics you’ll moveEDI exception rate. Design out the conditions that create exceptions, so fewer reach the queue.Cost of errors. Chargebacks, deductions, fines, and rework are visible, attributed to root cause, and trending down.Inventory accuracy between NetSuite and the 3PL, by location and lot.Retailer compliance: ASN accuracy, fines, and deductions.Time to onboard a new trading partner to a clean order-to-invoice cycle.Adoption. Fewer workarounds outside our systems; teams use the process as designed.
What you bringREQUIRED6+ years in business systems or ERP, including functional ownership of a live NetSuite environment.Fluency with saved searches and SuiteQL, and enough technical literacy to read scripts and integration logs alongside engineers.Working knowledge of EDI-driven order-to-cash with retail and distributor partners (POs, ship notices, invoices, compliance programs, chargebacks), plus experience managing an EDI provider or a 3PL integration.A track record leading cross-functional change without direct authority, including adoption of new systems or processes by teams that resisted them, with credibility in both Operations and Finance.Experience putting a dollar figure on operational problems and using it to set priorities.A calm, structured approach to competing priorities. In past roles, people came to you first because you solved the problem and explained why.Practical, everyday use of AI tools for analysis, documentation, or triage.PREFERREDHands-on EDI operations or mapping.NetSuite implementation or functional consulting.Owning business applications beyond the ERP, such as EDI, TMS, or AR automation.CPG, food & beverage, or distribution. Cold chain or lot-tracked inventory.Leading people and managing vendors.Comfort working in a git/code-review workflow with internal tools.Building AI agents or MCP integrations, or clear eagerness to learn.Co-manufacturer data flows.
ORGANIZATIONAL QUALIFICATIONSThe ideal candidate for any role within Icelandic Provisions needs to align to the values by exemplifyingWÁOO (pronounced WOW!) in the way that they lead. We will naturally be assessing for the “wáoo” factor (i.e., did they “wáoo” you and will they “wáoo” others?) Here’s how we describe it: Welcoming, Ámbitious, Optimistic, On with the butter!WELCOMING - Food is one of the greatest connectors we have as humans. In the English language the word “companion,” in Spanish the word “companero,” in Italian the word “compagno,” and in French the word “copain” all come from the Latin meaning “with whom one eats bread.” We love this because we are a provisions company, and we value and embrace how food brings us together. So, it’s only natural that we look for talent that is hospitable and welcoming, treating and accepting others in a way that is consistent with the culture at IP.AMBITIOUS - We have big dreams. We are eager, brave, passionate and love to punch above our weight. We compete in one of the most competitive categories in the consumer-packaged goods retail landscape and we are a small and mighty team. We are seeking individuals who are smart, entrepreneurial, and energized by charging toward a common goal to join our team.OPTIMISTIC - We are a glass half full company. Iceland is regarded as one of the happiest countries on earth despite being dark for much of the year. We are looking for individuals who are focused on the upside, shy away from negativity, and know how to persevere no matter what the circumstances are.ON WITH THE BUTTER! - Put simply we do not like to dilly-dally. We connect dots, move, and then move on. There is an Icelandic phrase that is used to encourage people to get on with it called “áfram með smjörið” which literally translates as “get on with the butter.” We are seeking individuals who know how to make informed decisions and then quickly action them.
YOU’RE AN IDEAL CANDIDATE IF…You think working in a fast paced, ever changing, entrepreneurial environment is excitingYou believe there is always a better way. You ask lots of questions, actively seek the opinions of others and love working collaborativelyYou are a “Swiss Army Knife” of talents and are comfortable with the often fluid, changing environment of a startup and want to make a positive and lasting impactThe unknown, the ill-defined or the uncharted motivates youYou are looking for a work environment without a lot of hierarchy, you like empowerment and have a “roll up your sleeves” mentalityYou have strong analytical skills balanced with a great sense of logic and pragmatism when it comes to problem solvingYou are self-aware, you pay attention to organizational dynamics, and you are comfortable pacing how you influence and drive organizational changeYou are both a doer and an optimist
How this role is scopedThis is a hands-on business systems lead: functional owner, process orchestrator, and change leader. The COO leads engineering and architecture, the EDI & Integrations Specialist works the daily exception queue, and end-user IT sits outside the role. Today the team is you, the Specialist, our partners, and the COO.
What success looks like in year oneLeadership reviews a monthly cost-of-errors report that ties exceptions, chargebacks, and deductions to dollars and root causes.Every functional leader has a documented view of their part of order-to-cash, the tools they use, and an agreed improvement plan.One priority list governs systems work, and functional leaders trust how it’s set.Teams bring systems problems to you first, and the same problem rarely comes back.Inventory flows between NetSuite and our 3PL reconcile by location and lot, with daily controls.Change control runs weekly, with sandbox testing, release notes, role-based permissions, and vendor change notification.New trading partners onboard from a playbook with an owner, a timeline, and a checklist.Every enterprise application has a named owner, a current access review, and a renewal date on the calendar. xzbcwsv Vendor commitments are tracked and met. Escalations are rare and well documented.
What Icelandic Provisions offers: Exciting work environment in a small team and a great deal of autonomyFlexibility to work remotely or in our New York City officesCompetitive benefits package including health, dental, vision insurance, paid disability, paid parental leave, and tuition matching programFlexible paid time off allowing to manage your time as it works for youDelicious Skyr available (for free) in the office