Executive assistant

Position to be hired for: Executive Assistant

Location: BKC, Mumbai

Whom Are We Looking For?

A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:

1. Calendar & Travel Management

Manage founders' calendars, schedule meetings, and prioritize engagements. Coordinate travel bookings, itineraries, and logistics. Anticipate conflicts and plan schedules proactively.

2. Operations & Data Management

Maintain large sets of business/operational data with accuracy. Manage trackers, reports, and dashboards on Excel/Google Sheets. Ensure timely updates and data hygiene.

3. CRM & Sales Operations

Update and manage Sales CRM (lead status, pipeline stages, follow-ups). Prepare basic CRM reports and ensure tracking is up to date.

4. Client Communication & Follow-ups

Coordinate with clients for meeting scheduling, reminders, and document follow-ups. Ensure professional and timely communication.

5. Project Coordination & Execution

Track projects, timelines, and deliverables across teams. Follow up regularly to ensure closure of action items.

6. Mo M & Documentation

Take Minutes of Meetings, track action items, and ensure follow-ups. Maintain organized records and documentation.

Key Skills and Competencies:

Alteast 3–5 years of experience in executive support, project coordination, or related roles. Strong organizational, multitasking, and time-management skills. Excellent attention to detail and ability to track multiple tasks simultaneously. Exceptional communication and interpersonal skills for cross-functional collaboration. Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement. Adaptable and comfortable taking ownership of tasks without waiting for direction. Eager to grow the role beyond traditional EA responsibilities.