Executive Assistant to CEO

CultureX · Gujarat, India

Job Title: EA to CEO

Location: Ahmedabad, Prahlad Nagar

Experience: 5-10 Years

Job Type: Full-Time, Monday to Saturday

Work Mode: Onsite

Role Overview

We're looking for a highly organized, proactive, and resourceful Executive Assistant to the CEO who can keep the CEO focused on what matters most. As a trusted partner, you'll manage priorities, streamline operations, and ensure seamless execution across day-to-day activities.

Key Responsibilities:

Manage the CEO's calendar, appointments, meetings, and daily priorities.

Coordinate internal and external meetings, prepare agendas, document action items, and ensure timely follow-ups.

Handle travel planning, accommodation, logistics, and itinerary management.

Prepare presentations, reports, meeting notes, and executive documentation.

Manage email correspondence and act as a liaison between the CEO and internal teams, clients, investors, and external stakeholders.

Track and reconcile expense reports while ensuring compliance with company policies.

Prioritize incoming requests and proactively resolve scheduling conflicts.

Maintain confidential business information, records, and sensitive documents with the highest level of discretion.

Support cross-functional coordination and ensure timely execution of strategic initiatives.

Assist in planning leadership meetings, board meetings, offsites, and company events.

Drive operational efficiency by identifying process improvements and ensuring smooth day-to-day executive operations.

Take ownership of ad hoc projects and provide administrative support as required.

Required Skills & Qualifications:

Minimum 5 years of core experience as an Executive Assistant (EA) to a Founder, CEO, CXO, or senior leadership is mandatory.

Overall 5-10 years of professional experience as an Executive Assistant, Executive Coordinator, or in a similar role supporting senior leadership.

Bachelor's degree in Business Administration, Management, or a related field is preferred.

Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.

Strong executive support capabilities with excellent judgment and problem-solving skills.

Experience managing complex calendars, scheduling across multiple stakeholders, and coordinating executive communications.

Proficiency in Google Workspace or Microsoft 365 and productivity tools.

Experience preparing presentations, reports, meeting minutes, and executive documents.

Strong written and verbal communication skills with a high level of professionalism.

Ability to maintain confidentiality and handle sensitive information with discretion.

Highly proactive, resourceful, and capable of working independently in a dynamic environment.

Why Join CultureX?

Opportunity to work directly with founders and influence key strategic decisions.

High-impact role with significant ownership and visibility.

Fast-paced learning environment and accelerated career growth.

Collaborative, entrepreneurial, and innovation-driven culture.