Executive Assistant Office Manager

Company Overview:Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit Summary:Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders.This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution.Essential Job ResponsibilitiesOffice Management:Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environmentManage conference room scheduling and coordinate meeting logistics for internal and external stakeholdersAct as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipmentManage relationships with vendors, service providers, and building managementCoordinate with IT and external partners to support office systems and equipment functionalitySupport employee onboarding logistics, including workspace setup and coordination with HRPartner with HR to support and maintain office policies and proceduresMonitor and maintain office supply inventory, including kitchen and common areasCoordinate guest and vendor access to the officePlan and support office events and internal team activitiesEnsure the office environment is safe, secure, and aligned with company standardsPerform additional duties as assigned to support evolving business needs and operational priorities of the companyExecutive Assistant Support:Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangementsPrepare materials for meetings, presentations, and internal/external communicationsManage expense reports and related documentationCoordinate meeting logistics, including scheduling, agenda preparation, and follow-upServe as a point of contact among executives, employees, and external partners, ensuring timely and professional communicationMaintain organized records, files, and documentation (electronic and physical)Exercise a high level of discretion in handling confidential and sensitive information

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QualificationsBachelor’s Degree, with at least 2-3 years of office administration or office management experienceProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis toolsExceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environmentClear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levelsExcellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholdersStrong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environmentDemonstrated initiative, ownership xzbcwsv mentality, and ability to work independentlyHigh level of accuracy, attention to detail, and commitment to excellence
Personal AttributesSelf‑motivated, proactive, and accountable professionalCoachable, receptive to feedback, and eager to grow in responsibility and expertiseStrong written and verbal communication skills with the ability to interact professionally with internal and external stakeholdersCollaborative, team‑oriented individual with strong interpersonal skillsHighly organized with the ability to manage multiple priorities and meet deadlines in a fast‑paced environmentDemonstrates integrity, professionalism, and sound judgment
Compensation & BenefitsCompensation package commensurate with market data and individual experience, including salary and bonus potential401(k) plan with employer matchComprehensive health, dental, and vision insuranceGenerous paid time off, including vacation, sick, and holiday leaveOther DetailsWillingness to work >40-hour work weekUpbeat and collaborative company cultureWe do not offer remote work options, but provide flexibility