Payroll Specialist / Accountant

AP Professional Search · Rochester, United States

Process bi-weekly payrolls timely and accurately, setting up deductions, auditing payroll reports, processing tax forms, and resolving pay issues. • Ensure compliance with payroll and time and attendance policies and procedures. • Monitor and implement changing payroll regulations and reporting requirements. • Administer payroll system updates as needed. • Manage the agency’s time and attendance system and other related interfaces. • Assist employees and management with issues and questions related to payroll. • Actively manage key internal relationships with HR and other departments as appropriate. • Keep up to date changes to the Union Contract. • Foster continuous improvement in terms of efficiency, quality, and customer satisfaction. • Verify quarterly and year-end tax files and W-2 information. • Manage deadlines of various audit and filing requests. • Monitor and correspond quarterly on outstanding payroll checks and reissue when applicable. • Provide all necessary payroll reports in a timely and accurate manner. • Sort and separate all regular payroll checks for distribution • Complete any wage requests as needed • Issue manual checks (as needed) for payrolls • Maintain payroll files and records. • Ensure payroll records are archived or shredded timely and accurately. • Prepare quarterly reports • Prepare monthly journal entries. • Prepare monthly account reconciliations, as assigned, to verify accuracy of account balances. • Assist with variance analysis and provide explanations for fluctuations in financial results. • Responsible for sending positive pay files to the bank. • Maintain accurate cash balances and record daily activity. • Assist with the Consolidated Fiscal Report, 990s, and other government related reports. • Assist with external audits. • Assist with preparation of agency budgets and forecasts. • Complete 1099s timely and accurately. • File abandoned property documentation annually. • Reconcile 941’s to the general ledger quarterly. • Maintain schedule of rents and leases. • Process invoices as requested. • Perform special projects as assigned. • Ensure compliance with corporate accounting policies and procedures and internal controls. • Contribute to team effort by accomplishing related results as needed. • Perform all other duties relevant to the position as assigned by supervisor. Associates Degree 60-65k per year Direct Hire

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