Data Entry Specialist

University of Utah · United States

Data Entry Specialist University of Utah - 4.1 Salt Lake City, UT Job Details Part-time $15 an hour 1 hour ago Benefits Flexible schedule Retirement plan Qualifications Technical Proficiency Full Job Description We are seeking a meticulous and detail-oriented Data Entry Specialist to join our Enrollment Marketing team. This part-time position offers an opportunity to work closely with our marketing team and gain hands-on experience in structured data management, marketing operations, Salesforce CRM workflows, and reporting systems. The role supports the marketing efforts for our Graduate Business Programs and Executive Education. Responsibilities Primary Responsibility: Data Entry & CRM Management (75% of Time): Lead Data Management: Accurately input, validate, and manage structured lead data from multiple sources into Salesforce, ensuring data integrity, consistency, and usability for downstream campaigns. Automation & Process Flows: Map, build, test, and refine automation and data workflows to streamline processes and reduce manual errors. Data Entry Excellence: Enter information into computerized information systems with a strong emphasis on precision and accuracy. Verification & Review: Thoroughly review and verify input against source documents for accuracy and completeness, making necessary corrections. Document Management: Maintain document master files for backup and verification, ensuring all records are well organized and up to date. Data Reporting: Run queries, validate outputs, and generate reports to support campaign execution, performance analysis, and decision-making. Data Quality & Troubleshooting: Identify, investigate, and resolve data inconsistencies or errors across systems; proactively flag upstream issues that could impact campaign execution or reporting accuracy. Supporting Responsibilities (25% of Time): Administrative Support: Provide general support to the Marketing team. May also involve limited administrative or clerical support as needed; priority is given to data accuracy, systems support, and marketing operations. Marketing Analytics: Analyze and monitor the effectiveness of marketing efforts, including email and text message campaigns, through analytics and metrics. Market Research: Conduct market research and recommend strategies, promotional materials, vendors, and communication methods that align with program goals. Web Support: Depending on skill set and interest, may aid in the development and maintenance of web pages. Additional Duties: Perform other job-related tasks as assigned to support the overall marketing strategy. ****This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Requires at least 1 year of related experience. One year of data entry, data operations, or related technical experience or equivalent coursework (e.g., information systems, analytics, computer science, business analytics) Proficiency with data entry equipment and demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Highly detail-oriented with strong organizational skills. Critical thinking and problem-solving abilities, with a willingness to ask questions and suggest improvements. Comfortable participating in virtual meetings for training and guidance. Advanced Excel skills (e.g., lookups, pivot tables, structured formulas) Comfort working with structured or relational data Experience with Salesforce or other CRM systems Ability to work independently within systems-based workflows Exposure to databases, automation tools, or light scripting (SQL, Python, R) a plus Special Instructions Summary This posting is closed and is no longer accepting applications. Additional Information The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page . Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * What is your highest level of completed education? None High School Diploma or Equivalent Associate Degree Bachelor's Degree Master's Degree Doctorate Degree * How many years of related work experience do you have? Less than 2 years 2 years or more, but less than 4 years 4 years or more, but less than 6 years 6 years or more, but less than 8 years 8 years or more, but less than 10 years 10 years or more, but less than 12 years 12 years or more, but less than 14 years 14 years or more Applicant Documents Required Documents Resume Optional Documents Cover Letter Open Date 08/04/2026 Requisition Number PRN17313N Job Title Data Entry Clerks Working Title Data Entry Specialist Career Progression Track S00 Track Level S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 15-19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely completion of tasks. This job is considered essential. Therefore, it is required that the employee work on campus, in person. Is this a work study job? No VP Area Academic Affairs Department 00033 - Executive Education Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $15 / hour Close Date 10/15/2026 Priority Review Date (Note - Posting may close at any time)