Executive Assistant to Chief Executive Officer
Pioneer Refrigeration And Air-Conditioning Works · India
FULL TIME
Job Description
Company Description Pioneer Refrigeration and Air-Conditioning Works is a leading provider of marine and offshore HVAC and refrigeration solutions, serving the industry for over 50 years. The company partners with prominent organizations such as ONGC, BG India, ABAN, Jindal, L&T Sapura Offshore, Reliance, Arya Tankers, Econ Shipping, Great Eastern Shipping, and others. Services range from troubleshooting, compressor overhauling and supply, refrigerant conversion, leak testing, part replacement, retrofitting, and system upgrades to specialized air treatment for technical areas. Pioneer has successfully delivered projects on offshore platforms, vessels, rigs, and a wide variety of ships, ensuring high-quality HVAC-R performance in demanding environments. With experienced engineers and technicians, comprehensive solutions, prompt spare parts availability, 24/7 support, nationwide reach, and a strong focus on safety, the company provides reliable end-to-end HVAC-R services.
Role Description The Executive Assistant to Chief Executive Officer is a full-time on-site role based in Mumbai. This role supports the CEO through proactive diary management, meeting coordination, travel planning, and preparation of agendas, minutes, and follow-up actions. The Executive Assistant handles confidential correspondence, drafts and reviews documents, organizes presentations, and manages expense reports and reimbursements. Day-to-day responsibilities include coordinating with internal teams and external stakeholders, prioritizing incoming requests, maintaining records and files, and ensuring the CEO is briefed and prepared for engagements. The role also involves tracking key deliverables, supporting special projects, and improving administrative processes to enable efficient executive-level operations.
Qualifications
Role Description The Executive Assistant to Chief Executive Officer is a full-time on-site role based in Mumbai. This role supports the CEO through proactive diary management, meeting coordination, travel planning, and preparation of agendas, minutes, and follow-up actions. The Executive Assistant handles confidential correspondence, drafts and reviews documents, organizes presentations, and manages expense reports and reimbursements. Day-to-day responsibilities include coordinating with internal teams and external stakeholders, prioritizing incoming requests, maintaining records and files, and ensuring the CEO is briefed and prepared for engagements. The role also involves tracking key deliverables, supporting special projects, and improving administrative processes to enable efficient executive-level operations.
Qualifications
- Candidates should possess strong Executive Administrative Assistance and general Administrative Assistance skills to manage daily office and executive tasks efficiently.
- Candidates should possess solid Executive Support and diary management skills, including calendar coordination, meeting scheduling, and stakeholder communication.
- Candidates should possess experience in preparing and managing expense reports and related documentation with accuracy and attention to detail.
- Candidates should possess excellent written and verbal communication skills, along with strong organizational and time-management abilities.
- Candidates should possess proficiency in productivity tools (e.g., MS Office, email and calendar applications) and comfort working with digital documentation and reporting.
- Candidates should possess the ability to maintain confidentiality, exercise sound judgment, and build professional relationships across levels.
- Bachelor’s degree in Business Administration, Commerce, Management, or a related field is preferred; prior experience supporting senior leadership or C-level executives is highly beneficial.
Details
| Company | Pioneer Refrigeration And Air-Conditioning Works |
| Location | India |
| Type | FULL TIME |
| Niche | general |