Temporary Administrative Clerk, Attorney's Office

Stearns County MN · United States

Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Hiring Rate: $21.69/hour Position Objective To assist with a range of office support activities for internal operations including maintaining electronic and paper files, sorting and distributing mail, tracking receipt and delivery of packages and supplies and performing a variety of data entry and clerical tasks. Primary Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification.

1. Assists with maintaining physical and electronic filing systems, including data entry associated with the file process.
2. Performs record maintenance, including scanning and indexing documents and data entry concerning imaged documents.
3. Copies or prints files and assembles documents and/or files as required
4. Responds to inquiries from the public and partnering agencies to provide responsive public service.
5. Completes database inquiries related to incoming documents.
6. Stamps, sorts, and distributes incoming mail; collects, routes and delivers outgoing mail and performs messenger services between divisions and within the County.
7. Attends work in a regular and timely manner.
8. Performs other duties as assigned or apparent.

• High School graduate or equivalent and currently enrolled in post-secondary courses in a legal, law enforcement, paralegal, administrative support, accounting, customer service or related program OR high school graduate or equivalent and six months of volunteer or paid work experience in a legal, law enforcement, paralegal, administrative support, accounting, customer service or related field
• Experience using Microsoft Outlook and Word
• Must possess the ability to comply with Minnesota Bureau of Criminal Apprehension security requirements

• Experience processing daily mail
• Experience operating digital copiers and printers
• Experience with customer service in a fast-paced environment
• Experience working with confidential materials

1. Knowledge of criminal/juvenile/civil justice systems.
2. Knowledge of English grammar, punctuation, and vocabulary.
3. Ability to promote positive image of the department through friendly and effective communication and customer service.
4. Knowledge of office practices, procedures, and technology.
5. Knowledge of electronic document management and mailing processes.
6. Skilled in the use of copiers and other office equipment.
7. Ability to follow oral and written instructions.
8. Ability to work independently as well as part of a team.
9. Ability to effectively communicate verbally and in writing.

1. Consistently performs job responsibilities with a positive attitude and in a manner consistent with the County’s mission and values.
2. Develops and maintains a respectful and collaborative professional relationship with all County employees and the public we serve.
3. Values and respects the diversity each employee brings to the organization.
4. Develops and maintains knowledge and understanding of all department and County-wide policies, protocols and procedures that apply to the performance of this position.
5. Complies with all rules and policies to maintain a safe work environment.