Executive Administrator

Cushman & Wakefield · United States

Job Title Executive Administrator Job Description Summary Cushman & Wakefield’s New York Midtown office is seeking an experienced C-suite Executive Administrator to support Executive Brokers in handling all administrative and strategic initiatives required to facilitate the transaction of Cushman & Wakefield’s commercial real estate business. Job Description Principal Responsibilities

• Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner
• Provide oversight and guidance, organize, and prioritize critical issues
• Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and travel plans; work around scheduling conflicts and keeping Executive Broker on schedule
• Assist in planning and coordinating complex travel arrangements
• Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders
• Update and maintain contacts, telephone numbers and email addresses
• Manage CRM
• Manage deal booking process
• Coordinate and track presentations and client deliverables, ensuring timely completion
• Prepare site search / space survey tour book presentations in PowerPoint and maps, leveraging data from CoStar and from calling/emailing brokers for information
• Draft proposals and RFPs and assemble proposal matrix / summary packages for client’s review
• Answer and screen all incoming calls to Executive Brokers office
• Organize and input broker expenses and charitable contributions, track payments and allowances
• Support Executive Broker's community and industry activities and events
• Ensure that education, credentials and licensing of brokers is current
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
• Provide PTO coverage to colleagues
• And any other duties as requested

• 10+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred
• Bachelor’s degree required

1. Excellent verbal and written communication skills
2. Highly organized, logical thinker
3. Takes initiative
4. Flexible schedule for Over time
5. Ability to multi-task and organize a daily workload by priorities

1. Sense of urgency about tasks or assignments
2. Friendly, personable demeanor

1. Strong work ethic/commitment level
2. Team player
3. Positive attitude
4. Excellent attention to detail and follow through
5. Proactive approach to problem-solving
6. Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.