DEPARTMENT ASSISTANT

Tecnicas Reunidas · India

We are looking for a Department Assistant to support day-to-day departmental administration and employee coordination activities.

Key Responsibilities

• Maintain department “In” and “Out” time entries .
• Maintain Leave Records and support attendance/leave approvals and reviews.
• Maintain and update employee personal data and records .
• Coordinate and request necessary IT accessories for new joiners and ensure timely availability.
• Support new-joiner onboarding , including introduction to the department and coordination with the team.
• Share department welcome guides, email structures, office timings, leave policies and timesheet information with new employees.
• Communicate relevant information through email, Intranet and SOPs .
• Review and verify weekly timesheet bookings , obtain approvals and follow up on missing timesheets.
• Coordinate regularly with HR regarding new joiners, employee changes and other department-related requirements.
• Assist with training-room bookings , resource coordination and communication of training requirements/hours for approval.
• Prepare and maintain PDF documentation , including PDF creation and merging of PDF files.

Requirements

• Good working knowledge of Microsoft Office – Excel, Word and PowerPoint .
• Good communication and coordination skills.
• Strong attention to detail and ability to maintain employee/department records.
• Good organizational and follow-up skills.
• Ability to work with HR, IT and other internal teams.
• Basic knowledge of PDF documentation and PDF editing/merging .