Executive Assistant to Chief Executive Officer

Bizex4U · India

Executive Assistant — Founder’s Office

Location: Gurugram / Delhi NCR · Hybrid 

Type: Full-time

Experience: 2–5 years

About Bizex4U

Bizex4U is an integrated media solutions company helping brands unlock advertising opportunities through media barter, media buying and offline media execution.

We work across OOH, DOOH, cinema, radio, print, transit, retail media, sponsorships and other traditional media formats.

We are now building the next stage of the company — expanding our client base, media buying capabilities and agency partnerships across India.

The Role

This is  not a traditional administrative EA role .

You will work directly with the Founder and build the operating layer around him — ensuring that clients, prospects, vendors, proposals, campaigns, collections and internal priorities keep moving.

You will bring structure to a fast-growing business and progressively take ownership of business coordination and execution.

What You’ll Own

• Founder calendar, meetings, briefs and follow-ups
• Daily/weekly priorities and action tracking
• CRM and sales-pipeline hygiene
• Prospect research and outbound coordination
• Proposal and pitch coordination
• Client and vendor follow-ups
• Campaign and execution trackers
• Invoice and collections follow-up
• Business research and meeting preparation
• SOPs, documentation and internal processes
• Coordination across sales, operations, finance and external partners
• Using AI and automation to make recurring work faster

What We’re Looking For

Must have

• 2–5 years in EA, Founder’s Office, business operations, account management, consulting or a similar role
• Excellent written and spoken English
• Strong Excel / Google Sheets skills
• Exceptional follow-through and organization
• Ability to communicate confidently with senior stakeholders
• Strong judgment and prioritization
• Comfortable working with ambiguity and taking ownership

Good to have

• CRM experience
• Media/advertising or B2B experience
• Experience with AI tools and automation
• Experience creating SOPs or managing projects

Who Will Succeed

You’re proactive, commercially curious and highly organized.

You don’t wait for someone to remind you. You close loops.

You can politely chase a senior client, challenge a deadline, identify a problem and figure out the first solution yourself.

Application

Send your  CV + LinkedIn profile + a short note answering:

You have 8 pending items: 3 clients, 3 vendors and 2 internal. One client is high-value, one vendor is blocking a live campaign and one internal item is holding up a proposal. How would you prioritize them?

We care more about your thinking than the length of your answer.