Executive Assistant

LogFix SCM Solutions Pvt Ltd · Tamil Nadu, India

WE'RE HIRING EXECUTIVE ASSISTANT TO GENERAL MANAGER

Location: Chennai

Experience: 2-4 Years

Department: Business Operations

Are you highly organized, proactive, detail-oriented, and confident working with senior stakeholders?

We're looking for an Executive Assistant to the General Manager who can go beyond traditional administrative support and help drive operational excellence, follow-through, and cross-functional execution.

KEY RESPONSIBILITIES

Executive Support

• Manage the General Manager's calendar and optimize scheduling

• Coordinate internal and external meetings, leadership discussions, and advisor interactions

• Triage emails and meeting requests and draft responses when required

• Prepare meeting briefs, agendas, and concise summaries

Meeting & Project Coordination

• Organize meetings, capture key discussion points, and maintain action trackers

• Follow up with stakeholders to ensure timely closure of action items

• Maintain centralized trackers for projects, priorities, and cross-functional deliverables

Business Operations

• Coordinate recurring operational activities, audit schedules, statutory filings, KRA reviews, and business deliverables

• Work with internal teams, consultants, Company Secretary, and tax partners

• Support preparation of monthly MIS reports, investor updates, and quarterly board packs

Stakeholder Management

• Coordinate effectively with cross-functional teams and external partners

• Drive timely follow-ups and ensure stakeholders meet agreed timelines

• Handle confidential business, leadership, compensation, and investor-related information with complete discretion

WHAT WE'RE LOOKING FOR

2-4 years of experience as an Executive Assistant, Chief of Staff, Executive Business Partner, or similar role

Experience in a high-growth startup or VC-funded organization is an added advantage

Strong knowledge of Microsoft Excel, including Pivot Tables and VLOOKUP

Proficiency in Google Workspace and Microsoft Office

Experience maintaining trackers, dashboards, and documentation

Excellent written and verbal communication

Strong organizational and time-management skills

Exceptional attention to detail and follow-through

Ability to manage multiple priorities in a fast-paced environment

High level of professionalism and confidentiality

Confidence to follow up with and hold stakeholders accountable

Strong problem-solving and ownership mindset

WHAT SUCCESS LOOKS LIKE

You will help ensure that:

Leadership time is effectively managed and prioritized

Action items and cross-functional deliverables are closed on time

Operational trackers and documentation remain organized

Meetings are productive through structured agendas, notes, and follow-ups

Senior leadership can focus on strategic priorities

Sensitive information is handled with professionalism and discretion

WHY JOIN US?

Work directly with senior leadership and gain exposure to high-impact business decisions, strategic initiatives, and cross-functional operations.

This is an opportunity to move beyond traditional executive assistance and become a trusted business partner in driving organizational excellence.

Location: Chennai