HR Operations & Admin Executive

About the job WE’RE HIRING | HR Operations & Admin Executive Dwij AI Labs builds AI-native engineering teams for companies creating the next generation of AI and SaaS products. With a focus on modern technology stacks, automation, acceleration, and leverage, Dwij AI Labs emphasizes speed, quality, and deep technical understanding. The organization is in a growth phase and is actively building a team to support cutting-edge product development. We are looking for a proactive, articulate and well-organized professional who can take ownership of HR coordination, Talent Acquisition and office operations Location: Ahmedabad, Gujarat Position: HR Operations and Admin Executive Employment: Full-Time, Work from Office (3pm - 12am) Experience: 2–4 Years Salary: Competitive / As per experience YOUR ROLE HR & People Coordination Support recruitment, interview scheduling and employee onboarding. Maintain employee records, attendance, leave and HR documentation. Coordinate joining formalities and employee communication. Assist with payroll inputs and routine HR activities. Support employee engagement and internal coordination. Talent Acquisition Support Provide administrative and coordination support across the recruitment lifecycle. Interview scheduling, candidate communication, and reporting support for smooth and timely recruitment operations. Maintain and update applicant tracking systems (ATS) with candidate information Communicate with candidates regarding interview logistics, feedback, and next steps. Maintain process adherence and a consistent candidate experience Customer service orientation with ability to engage candidates professionally and courteously Office & Administration Oversee smooth day-to-day office operations. Coordinate with vendors, service providers and external stakeholders. Coordinate meetings, appointments and internal activities. Ensure a professional and well-organized workplace environment. WHAT WE’RE LOOKING FOR ✔ Graduate in HR, Business Administration or a related discipline ✔ 1–3 years of relevant experience in HR/Admin/Talent Acquisition preferred ✔ Strong verbal and written communication skills including sentence mastery, vocabulary, fluency, and pronunciation ✔ Strong follow-up, coordination and organizational skills ✔ Strong email writing skills with clear, professional, and structured communication ✔ Working knowledge of Applicant Tracking Systems (ATS) and recruitment trackers ✔ Proficiency in MS Office (Excel, Word, PowerPoint) for tracking, reporting, and documentation ✔ Ability to multitask and take ownership of responsibilities ✔ Self-motivated, proactive and target-oriented ✔ Understanding of recruitment processes and administrative best practices ✔ A positive attitude with strong attention to detail Interested in joining us? Send your updated CV to: Subject: Application – HR Ops & Admin Executive WeAreHiring Hiring HRJobs OfficeCoordinator HRAdmin CareerOpportunity JobOpening AdminSupport HROps