Payroll Specialist

Payroll SpecialistLocation: Oak Creek, WI (Hybrid)Compensation: $75,000–$85,000 base salaryJob Type: Full-time; permanent

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We are seeking an experienced Payroll Specialist to join the payroll team of an established, multi-state manufacturing organization. This individual will play a key role in ensuring accurate and timely payroll processing for a workforce of more than 1,200 employees. The ideal candidate is a detail-oriented payroll professional with hands-on experience managing high-volume payroll, strong knowledge of multi-state payroll regulations, and advanced Excel skills.
Key ResponsibilitiesProcess weekly payroll accurately and on schedule using established payroll systemsReview employee timekeeping data, identify discrepancies, and coordinate corrections with supervisorsTransfer and validate timekeeping information between systems to ensure payroll accuracyMaintain payroll reports, spreadsheets, and supporting documentationReconcile payroll registers, tax reports, cash activity, and general ledger transactionsPrepare payroll-related journal entries and account reconciliationsProcess manual checks, special payrolls, bonuses, new-hire payments, termination pay, and other payroll adjustmentsRespond to employee inquiries regarding paychecks, deductions, tax withholding, and payroll discrepanciesCalculate and verify payroll deductions, garnishments, overtime, and applicable tax withholdingsReconcile payroll reporting with quarterly and annual tax filings, including Forms 941 and W-2Support payroll tax compliance across multiple states, including state unemployment insurance and reciprocity requirementsAssist with internal and external payroll audits and workers' compensation reportingMonitor changes in payroll legislation and recommend opportunities to improve payroll accuracy and efficiency
Required QualificationsHigh school diploma or GEDAt least three years of hands-on corporate payroll processing experience supporting a workforce of more than 1,200 employeesExperience processing multi-state payrollStrong working knowledge of ADP or a comparable payroll processing platformAdvanced Microsoft Excel skills, including formulas, pivot tables, and VLOOKUPKnowledge of federal, state, and local payroll tax requirements, wage and hour regulations, state unemployment insurance, and reciprocity agreementsStrong analytical and problem-solving skills, with the ability to research and resolve xzbcwsv complex payroll discrepanciesExceptional attention to detail, accuracy, and ability to manage recurring payroll deadlinesPreferred QualificationsAssociate degree in business or a related fieldExperience working in a manufacturing or similarly complex operational environmentExperience with integrated timekeeping and payroll systemsFamiliarity with payroll reconciliations, general ledger transactions, and payroll tax reporting
Compensation & BenefitsBase salary of $75,000–$85,000, depending on experienceHybrid schedule with onsite work Monday through Wednesday and remote work Thursday and FridayDiscretionary bonus opportunity anticipated beginning in the next fiscal yearMedical, dental, vision insuranceRetirement planPaid time off