Administrative Manager

Q TECHNOLOGY PRIVATE LIMITED · India

Department: Administration / Facility Management

Location: Bengaluru, Karnataka

Employment Type: Full-Time

Q TECHNOLOGY PRIVATE LIMITED is looking for an experienced and responsible Administrative Manager to oversee day-to-day administrative, facility, security, and support operations. The ideal candidate should have strong coordination, vendor management, people management, and problem-solving skills to ensure smooth and efficient workplace operations.

1. General Administration

• Manage and coordinate day-to-day administrative activities.
• Ensure smooth functioning of office, factory, warehouse, and other facilities.
• Maintain administrative records, registers, and documentation.
• Coordinate with management and different departments for operational requirements.
• Handle administrative issues and resolve them in a timely manner.

2. Inward / Outward & Outpass Management

• Manage Input / Output (Inward & Outward) materials and documentation .
• Maintain material movement records and registers.
• Monitor employee, visitor, material, and asset outpass procedures.
• Coordinate with security and concerned departments for material movement.
• Ensure proper authorization for all inward and outward movements.

3. Security Management

• Supervise security personnel and security-related activities.
• Manage visitor entry and exit procedures.
• Monitor security registers, access control, and material movement.
• Coordinate with security agencies and ensure proper deployment of security staff.
• Handle security-related incidents and escalate critical matters to management.

4. Food & Transport Management

• Coordinate employee food/canteen requirements.
• Monitor food quality, hygiene, vendor performance, and timely service.
• Manage employee transportation and transport vendors.
• Coordinate vehicle schedules, routes, and transportation requirements.
• Maintain transport-related records and resolve employee concerns.

5. Housekeeping & Facility Management

• Supervise housekeeping staff and ensure workplace cleanliness.
• Monitor hygiene, sanitation, waste management, and common areas.
• Coordinate facility maintenance, repairs, electrical, plumbing, and other requirements.
• Ensure proper upkeep of office, factory, warehouse, and employee facilities.

6. Stationery & Office Supplies

• Maintain stationery and office consumables inventory.
• Raise purchase requests and coordinate with vendors.
• Monitor stock levels and ensure timely availability of essential items.
• Maintain proper records of issue and usage.

7. Worker / Manpower Coordination

• Coordinate with workers, support staff, housekeeping, security, and other manpower.
• Monitor attendance, deployment, and daily requirements of support staff.
• Coordinate with contractors and manpower agencies where applicable.
• Address operational concerns and escalate employee/workforce issues when required.

8. Landlord & Vendor Coordination

• Coordinate with landlords/property owners regarding facility-related matters.
• Manage relationships with housekeeping, security, transport, food, maintenance, and other vendors.
• Follow up on service quality, invoices, renewals, and agreements.
• Negotiate and coordinate service requirements with vendors under management guidance.

9. First Aid & Employee Welfare

• Ensure availability of first-aid kits and essential medical supplies.
• Coordinate basic employee welfare and emergency support requirements.
• Maintain emergency contact information and support emergency situations.
• Coordinate with hospitals/medical facilities whenever required.

10. Asset & Facility Records

• Maintain records of company assets, equipment, furniture, keys, and other administrative items.
• Monitor allocation and movement of company assets.
• Support periodic physical verification of assets.
• Coordinate repairs, replacements, and maintenance.

11. Compliance & Safety Coordination

• Support implementation of workplace safety and administrative procedures.
• Maintain relevant statutory, safety, and facility-related records.
• Coordinate fire safety, emergency preparedness, and periodic safety checks.
• Ensure required licenses, certificates, and facility documents are tracked and renewed on time.

12. Additional Responsibilities

• Organize meetings, events, employee engagement activities, and company functions.
• Coordinate travel, accommodation, and local arrangements whenever required.
• Manage courier, postal, and dispatch activities.
• Support new-joiner facility requirements such as seating, ID cards, access, and basic arrangements.
• Prepare administrative MIS reports and submit periodic updates to management.
• Handle urgent administrative requirements and provide timely operational support.
• Perform any other administrative and facility-related responsibilities assigned by management.

• Qualification: Any Bachelor's Degree.
• Experience: 3–7 years of experience in Administration / Facility Management / General Administration.
• Strong vendor and manpower coordination skills.
• Good communication and interpersonal skills.
• Ability to manage multiple administrative activities simultaneously.
• Good knowledge of MS Office / Excel and administrative documentation.
• Strong problem-solving and negotiation skills.
• Ability to coordinate with employees, vendors, security, workers, landlords, and management.
• Should be organized, responsible, proactive, and capable of handling day-to-day operational challenges independently.

Administration | Facility Management | Vendor Management | Security Management | Housekeeping | Transport Coordination | Canteen Management | Manpower Coordination | Inventory & Stationery | Asset Management | Workplace Safety | MIS Reporting

• Professional and growth-oriented work environment
• Opportunity to manage end-to-end administrative operations
• Career growth and learning opportunities
• Exposure to facility and operational management

E-MAIL: hr_blr@qtechno.net