Personal Assistant

KASTNER RESTORATION LLC · United States

Benefits:

• Paid time off
• Flexible schedule

• Approximately 2–3 days per week
• Generally 2–3 hours at a time
• A combination of in-person meetings in Monticello and remote work
• Some flexibility in scheduling may be available
• Applicants must be able to reliably attend in-person working sessions in Monticello

• Sit down with the contractor, listen to project information, and accurately enter or organize the details
• Create and update construction bids and estimates in QuickBooks
• Prepare invoices, contracts, proposals, and other customer documents
• Search for invoices and project information in QuickBooks
• Create and maintain spreadsheets using Google Sheets
• Draft and edit documents using Google Docs
• Complete online forms and assist with construction permit applications
• Send contracts, bids, invoices, and other documents to customers
• Make occasional phone calls to suppliers, vendors, subcontractors, or building officials to request pricing or ask project-related questions
• Perform basic math and organize pricing information
• Keep project files and administrative information organized
• Follow up on outstanding questions or documents
• Help solve routine administrative and computer-related problems independently

• Comfortable using a computer, email, and common office software
• Familiarity with Google Workspace, especially Google Sheets and Google Docs
• Strong listening skills and the ability to accurately enter information provided verbally
• Good typing speed and attention to detail
• Basic math skills
• Organized, dependable, and self-motivated
• Comfortable making professional phone calls and communicating with customers, suppliers, and public officials
• Able to problem-solve and complete tasks with limited supervision
• Able to work both independently and directly alongside the contractor
• Located close enough to Monticello to attend regular in-office meetings

• QuickBooks experience
• Previous administrative assistant, office assistant, or personal assistant experience
• Construction, remodeling, estimating, or invoicing experience
• Experience with construction permits or building departments
• Knowledge of ADA requirements, accessible remodeling, or home-accessibility projects

• Your general availability
• Your approximate distance from Monticello
• Your experience with Google Workspace and QuickBooks
• Any construction, permitting, invoicing, or accessibility-related experience