Sr Executive - HR & Admin

Komax Automation India Pvt. Ltd. · India

About the Company

The Komax Group is a pioneer and global market leader in automated wire processing. As a Swiss-based multinational organisation, we develop and manufacture serial production machines, customer-specific systems, quality assurance modules, test systems, networking solutions, and services for a wide range of industries.

With over 50 companies, 3,500 employees across five continents, and a worldwide sales and service network, Komax offers innovative solutions and excellent career growth opportunities.

Role Objective

The Sr. Executive – HR & Admin will be responsible for ensuring efficient HR operations, payroll coordination, employee welfare initiatives, statutory compliance, and HR administration while supporting a positive employee experience and organisational effectiveness.

Location: Info City 2 , Gurgaon, Haryana (relocating to Sector 11, Manesar from January 2027)

Key Responsibilities

HR Operations & Policy Implementation

• Support implementation of HR policies, SOPs, and internal processes.
• Maintain employee records and ensure complete documentation throughout the employee lifecycle (joining, confirmation, transfers, and separation).
• Assist in day-to-day HR operational activities and process improvements.

Recruitment, Onboarding & Induction

• Support end-to-end recruitment activities for technical, support positions.
• Coordinate recruitment campaigns, campus hiring initiatives, social sourcing, and vendor management.
• Manage onboarding documentation, joining kits, induction schedules, and employee records.
• Maintain induction feedback and probation tracking records.

Payroll, Attendance & Leave Management

• Coordinate payroll inputs and employee data updates.
• Support employee queries related to attendance, leave, and payroll processes.

Training & Development

• Maintain training records, attendance registers, and training matrices as per QMS requirements.
• Coordinate compliance, behavioural, and technical training programmes.
• Ensure training documentation is audit-ready and updated regularly.
• Support learning and development initiatives as required.

Compliance & Record Maintenance

• Assist in maintaining statutory compliance records relating to PF, ESI, Bonus, Labour Welfare Fund, and other applicable regulations.
• Coordinate with external consultants and government authorities as required.
• Support preparation and submission of statutory and annual HR-related returns.
• Maintain employee documentation in compliance with legal and organisational requirements.

Audit Support & Documentation

• Support internal and external audits through documentation preparation and record management.
• Ensure availability of training records, compliance registers, employee files, and manpower documentation.
• Maintain pest control and facility-related documentation in accordance with audit and quality requirements.
• Track corrective actions and closure of audit observations.

Employee Welfare & Engagement

• Coordinate employee welfare initiatives and engagement activities.
• Support implementation of wellness and employee experience programmes.
• Assist in organising employee communication and cultural engagement activities.

Administration & Facilities Management

• Support office administration activities and ensure smooth day-to-day operations
• Coordinate facility management, vendor services, housekeeping, security, transport, and employee amenities
• Manage office assets, access cards, stationery, and workplace infrastructure records
• Maintain facility-related documentation, including pest control, safety, and audit compliance records

Job Specifications

Education

• Master's Degree in Human Resources, Business Administration, or a related field.

Experience

• 3 to 5 years of experience in HR Operations, Payroll Administration, Compliance, and Employee Welfare.

Skills & Competencies

• Experience with KEKA platforms and payroll coordination.
• Good analytical and numerical skills with strong attention to detail.
• Excellent communication and stakeholder management abilities.
• High level of integrity and confidentiality.
• Strong organisational and multitasking capabilities.
• Good verbal and written English communication skills.

Key Stakeholders

Internal

• Employees
• HR Business Partners
• HR Centres of Expertise (COEs)
• Finance Team
• IT Team
• Functional Managers

External

• Government Authorities
• Statutory Consultants
• Recruitment Partners
• Third-party Vendors and Service Providers