Personal Secretary

RENOVISION AUTOMATION SERVICES PVT.LTD · Mumbai, India

Years of experience: minimum 2 years

Core responsibilities

• Calendar and Schedule Management: Maintain and manage the MD's complex schedule, schedule appointments, and prevent double-booking.
• Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing agendas, and taking meeting minutes.
• Travel Arrangement: Arrange and book all travel, including flights, hotels, and visas, for the MD and potentially other staff.
• Correspondence and Communication: Handle incoming and outgoing correspondence via email and phone, acting as a liaison between the MD and internal departments or external stakeholders.
• Document Preparation: Prepare, edit, and format documents, reports, and presentations.
• Administrative Support: Perform various administrative tasks, such as managing contact databases, maintaining files, and conducting research for the MD.
• Confidentiality: Handle all company and personal information with the utmost discretion and professionalism.

Key skills and qualifications

• Skills:
• Excellent organizational and time-management skills
• Strong written and verbal communication skills and Shorthand is required
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Proactive and able to work independently

Qualifications:

• A Bachelor's degree is often preferred.
• Previous experience as a personal assistant or in a similar administrative role is a plus.
• Flexibility to work beyond regular hours is sometimes required.